Program Manager for Faculty Affairs

Metropolitan State University of Denver•Denver, CO

4d•Hybrid

About The Position

The Program Manager for Faculty Affairs reports directly to the Associate Vice President (AVP) for Faculty Affairs and plays a key administrative role in supporting faculty lifecycle processes, operational coordination, and institutional compliance. This position ensures the effective implementation of faculty-related procedures, provides high-level administrative and project support, and contributes to a coordinated, service-oriented Faculty Affairs environment that advances student success and institutional excellence. The ideal candidate has a desire to learn and is organized, professional, detail-oriented, and self-motivated.

Requirements

Bachelor’s degree or equivalent combination of education and experience (please note that two years of experience equals one year of higher education)
Experience in an administrative, program coordination, or operations support role
Demonstrated proficiency with Microsoft 365 tools (Outlook, Teams, SharePoint)
Strong verbal and written communication skills; the ability to communicate with a wide variety of constituents effectively and with a high degree of professionalism
Strong, proactive customer service and interpersonal skills
Excellent organizational skills and the ability to multitask
Ability to act with integrity, professionalism, and confidentiality
The ability to build positive relationships and demonstrate commitment to collegiality and mutual respect

Nice To Haves

Experience working in higher education administration
Experience supporting executive-level leadership or complex organizational operations
Experience preparing, editing, and managing complex documents and procedural materials
Familiarity with faculty activity reporting or portfolio systems (e.g., Watermark)
Experience with web content management systems (e.g., WordPress)
Experience using Workday or similar enterprise financial and HR systems
Knowledge of confidentiality and compliance standards (e.g., FERPA, HIPAA)

Responsibilities

Coordinate and maintain accurate records for all full-time faculty across the employment lifecycle (e.g., hiring, reappointment, tenure, promotion, post-tenure review, sabbaticals, and separations) in alignment with university and Board of Trustees policies
Prepare, review, and distribute faculty-related documentation, including retention, tenure, promotion, and post-tenure review letters
Monitor and support faculty portfolio systems (e.g., Watermark) to ensure accurate tracking and secure recordkeeping
Compile, analyze, and report on faculty data (e.g., milestones, grievances) to inform institutional decision-making
Maintain centralized records such as university committee rosters and RTP committee assignments
Maintain and update the Faculty Affairs procedural calendar to ensure alignment with institutional timelines and policy requirements
Provide comprehensive administrative support to the AVP for Faculty Affairs and Director of Faculty Affairs, including calendar management, meeting coordination, correspondence, and project tracking
Coordinate logistics for faculty-facing programming and institutional meetings (e.g., workshops, leadership meetings with Deans, Chairs, and Provost Office stakeholders)
Develop, revise, and distribute faculty guidance materials, procedural documents, and communication resources
Support Faculty Affairs committees, task forces, and Board of Trustees processes, including preparation of materials and coordination with the Provost’s Office
Conduct research and provide administrative analysis on faculty policy and process questions
Maintain Faculty Affairs web content and shared resources (e.g., website updates, posted reports)
Provide cross-functional administrative support, including front desk backup and records management (e.g., file digitization and indexing)
Support the development, monitoring, and reconciliation of Faculty Affairs operational budgets in alignment with university policies and fiscal timelines
Utilize Workday (or current MSU Denver system) to: initiate and track requisitions, purchase orders, and supplier invoices; monitor budget status, spending trends, and available balances across Faculty Affairs accounts; process expense reports, reimbursements, and internal cost transfers
Maintain accurate financial records and documentation to ensure audit readiness and compliance with institutional and state guidelines
Collaborate with the AVP, Director, and Finance partners to forecast expenditures and support budget planning
Generate routine and ad hoc financial reports to support decision-making and resource allocation
Coordinate financial aspects of Faculty Affairs events, workshops, and initiatives (e.g., vendor payments, catering, materials procurement)
Engage in ongoing professional development to remain current on university policies, systems, and best practices
Perform additional duties as assigned in support of Faculty Affairs operations