Program Manager (Executive Briefing)

JeffreyM Consulting • Herndon, VA

4d • Onsite

About The Position

The Program Manager (Executive Briefing) is a highly visible, cross-functional role responsible for planning, coordinating, and executing executive engagements for our client's most strategic customers. This role serves as a critical partner to Executive Engagement Managers and the EBC Enablement team, owning key components of engagement execution and ensuring experiences are delivered with precision, consistency, and executive-level polish. This is a hands-on program role for someone who thrives in fast-paced environments, exercises strong judgment, and takes ownership of outcomes. While the role includes on-site execution, it is fundamentally about orchestrating complex executive engagements, proactively managing details, and driving flawless delivery rather than providing administrative or reactive support.

Requirements

• A minimum of 3 years of experience in event coordination.
• Prior experience in event coordination, customer service, or a related field.
• Proficiency with Microsoft Office (Outlook, Teams, Word, Excel, PowerPoint).
• Comfort working with scheduling tools, calendars, and collaboration platforms.

Nice To Haves

• Prior experience working in an executive briefing center or scheduling events with executives strongly preferred.
• Experience working in a corporate environment is a plus.
• Experience working with executive briefing platforms/tools such as BriefingSource strongly preferred.
• Familiarity with SharePoint and collaboration/workflow management tools preferred.

Responsibilities

• Partner with Executive Engagement Managers to plan and execute executive engagements, serving as a core contributor throughout the engagement lifecycle.
• Own assigned executive engagement logistics end to end, translating engagement objectives into clear execution plans.
• Participate in planning calls with internal engagement owners to align on scope, requirements, timelines, and success criteria.
• Coordinate multiple concurrent executive engagements, prioritizing work and making real-time decisions to ensure smooth execution.
• Lead logistical planning for executive engagements, including catering, room reservations, accessibility accommodations, and on-site readiness.
• Manage speaker logistics by coordinating schedules, sending calendar invitations, and confirming participation.
• Prepare and publish engagement agendas using standard templates, ensuring accuracy and alignment with the final program flow.
• Support presentation readiness by coordinating slide assembly and ensuring materials are complete and available.
• Lead pre-engagement walkthroughs with account teams to ensure familiarity with space, flow, and in-room technology.
• Serve as a knowledgeable resource by providing approved recommendations for dining, hotels, and transportation when requested.
• Serve as a primary on-site lead during assigned executive engagements, ensuring all logistics, timing, and transitions are executed seamlessly.
• Welcome and guide customers through the executive engagement experience, reinforcing a polished and professional first impression.
• Oversee room setup and breakdown, including agendas, name tents, gifts, and other engagement materials.
• Act as the point of contact for catering and A/V needs, proactively addressing issues before they escalate.
• Partner with Executive Engagement Managers to resolve issues in real time and escalate appropriately when needed.
• Contribute to post-engagement follow-up and closeout activities as needed.
• Identify opportunities to improve processes, tools, and execution standards across the Executive Engagement Program.
• Maintain high standards of organization, accuracy, and attention to detail across all assigned work.
• Demonstrate ownership, accountability, and sound judgment in a dynamic, high-expectation environment.

Benefits

• Employer contributions toward the cost of employee-only medical and dental premiums
• Vision - opt-in available
• 401k
• PTO
• Laptop
• Life Insurance, Disability Insurance, AD&D coverage
• Short-term Disability, Accident, Cancer/Critical Illness, Pet insurance - opt in available

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed