Program Manager, Education and Academics, Radiation Oncology

University of Chicago•Chicago, IL

3d•$70,000 - $100,000•Onsite

About The Position

The Program Manager is responsible for overseeing residency and medical student education programs, coordinating academic and administrative operations, and supporting departmental strategic initiatives. This role serves as a key partner to program leadership, ensuring compliance with accreditation standards, managing program logistics, and leading project management efforts across education, research, and clinical administrative domains.

Requirements

College or university degree in related field.
Knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Proficiency in Microsoft Office suite and GME-specific platforms (i.e., ACGME WebADS, MedHub, ERAS/Thalamus, QGenda, etc.).
Working knowledge of ACGME requirements, Residency Review Committee standards, and GME compliance frameworks, with the ability to apply them to program operations and reporting.
Sound understanding of institutional policies, regulatory requirements, and compliance standards relevant to academic medical education.
Demonstrated professionalism, service orientation, and ability to represent the department with credibility and integrity.
Skilled in building and maintaining effective working relationships across clinical, academic, and administrative stakeholders at all levels.
Ability to simultaneously manage and organize multiple projects with competing deadlines.
Demonstrated ability to handle sensitive and confidential information with sound judgment and strict discretion.
Ability to collect, analyze, and present data to support program evaluation, accreditation reporting, and strategic decision-making.
Demonstrated ability to communicate clearly and professionally, both verbally and in writing, with diverse stakeholders including residents, faculty, institutional leadership, and external accreditation bodies.

Nice To Haves

Bachelor’s degree in a related field.
Familiarity with accreditation and regulatory bodies.
Experience ensuring compliance with accreditation standards, licensing requirements, and credentialing processes for trainees.
Experience administering Graduate Medical Education (GME) programs and utilizing relevant databases (i.e., ACGME WebADS, MedHub, ERAS/Thalamus, etc.).
Experience with QGenda or similar provider scheduling platforms.
Experience supporting or preparing for ACGME site visits or accreditation reviews.
Demonstrated knowledge of the NRMP Match process, including rank list management and post-Match procedures.
Familiarity with duty hour monitoring, case log tracking, and resident evaluation workflows.
Experience coordinating academic events such as grand rounds, CME activities, orientations, or recruitment events.

Responsibilities

Leads and manages all administrative aspects of the residency program and medical student education, including recruitment, scheduling, didactics, rotations, alumni records, and verification of training.
Oversees residency recruitment, applications, interviews, ranking, and Match execution in alignment with NRMP guidelines.
Coordinates clinical rotation and didactic schedules, grand rounds, CME activities, and visiting learners.
Serves as a liaison among residents, faculty, institutional offices, and external partners to resolve administrative and program-related issues.
Supports program directors in continuous program improvement, accreditation reviews, and reporting.
Leads and supports cross-functional projects for the Chair, Executive Director, and departmental leadership (e.g., annual reports, faculty recruitment, program launches), applying structured project management and compliance with institutional policies and regulatory requirements.
Coordinates planning and execution of strategic and operational initiatives with departmental leadership.
Manages provider scheduling systems (e.g., QGenda) and coordinates call coverage, reporting, and departmental website updates. Work with appropriate providers to ensure coverage schedules are up to date and communicated to all stakeholders.
Facilitates marketing, communications, and program visibility; supports data collection, reporting, and performance analysis.
Guides day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
Manages requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
Reports and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
Performs other related work as needed.