Program Manager & Business Coordinator

University of Denver•Quinte West, ON

3d•Onsite

About The Position

The Center for Rural School Health & Education (CRSHE) at the University of Denver (DU) is dedicated to partnering with rural schools to improve health and education outcomes. CRSHE initiatives embody principles of social justice, racial equity, and community engagement. The SPIRIT project, a federally funded initiative from 2023-2027, trains rural community members to become school psychologists to provide mental health services in high-need rural K-12 schools. This position is a split role, overseeing administrative aspects of both the CRSHE center and the SPIRIT grant.

Requirements

Bachelors degree and three years of related administrative and budget experience. May substitute an equivalent combination of education and experience.
Experience managing and reporting on budgets and grants
Experience with detailed spreadsheets for tracking expenses
Excellent attention to detail, accuracy, and completeness in work assignments
Strong interpersonal skills as well as verbal and written communication skills
Excellent organizational skills and ability to track multiple initiatives simultaneously
Strong problem-solving skills
Ability to work independently with minimal supervision
Expertise in Excel and Microsoft Office applications
Knowledge of basic grant/accounting principles
Ability to oversee multiple budgets, track progress, anticipate and plan for issues or problems, and initiate action to resolve issues or problems
Demonstrated interest and knowledge of academic advising and student success.

Nice To Haves

Experience working in or with rural settings and/or school districts
Applicants from the Denver Metro area or Colorado San Luis Valley highly preferred
Prior experience working at a higher education institution and knowledge of information systems and financial applications
Familiarity with procurement, accounting, and grants reporting and personnel software such as Banner, Data Insights, and Concur systems
Previous experience supervising staff, students, or teams.
Previous experience working on large ($1,000,000/year) federal and/or state grant projects.

Responsibilities

Manage day-to-day administrative processes and business needs of the CRSHE center, including record keeping, budget tracking and reporting, and interpretation of policies and procedures.
Communicate effectively with rural school and community partners.
Manage administrative aspects of the SPIRIT grant, including program development and growth, support for rural students, and communication with faculty, staff, and students.
Oversee recruitment, admissions, advising, class scheduling, summer programming, and adjunct instructor hiring for the SPIRIT program.
Serve as the primary point of contact for program requests and maintain important information such as student files, program syllabi, and course schedules.
Assist with data collection for research, evaluation, and grant-related submissions.
Maintain knowledge of MCE and Center policies and procedures.
Interpret guidelines, answer inquiries, and advise others regarding processes, services, and operations.
Manage administrative aspects including organization and maintenance of key documents, software services, student office allocation, scheduling, and equipment tracking.
Assist with day-to-day operations, including supporting the Director and Leadership Team, ordering supplies, handling correspondence, and organizing conference calls.
Independently resolve and/or develop recommendations for issues and problems, including interpretation of policy and procedures.
Coordinate and assist with all stages of hiring, including onboarding, staff orientation, systems access, P-Cards, travel, training, and offboarding.
Liaise with MCE human resources and financial office and assist the Center with human resources matters.
Ensure materials are up to date, including handbook and website.
Write reports as needed for grants and project reports to funders.
Utilize, reconcile, and organize data from different internal and external systems.
Assist project staff in all event planning activities (trainings, meetings, and events), and coordinate with vendors, contracts, and approvals.
Order and manage catering and all other purchasing for events.
Track and coordinate meeting logistics such as attendance, participant stipends, and meeting materials.
As expense delegate, prepare, monitor, and train employees on procurement card and travel reimbursement expenses and reports, ensuring compliance with University policies.
Prepare and monitor procurement transactions, including contracts, requisitions, purchase orders, invoices, non-employee reimbursements/travel/honoraria, and subcontract purchase orders.
Generate invoices when necessary; track and record payments.
Create and interpret monthly grants/projects/funds reports and expense projections.
Administer various budgets.
Compose yearly financial reports for funders, technical reports, annual reviews, or other materials.
Prepare, track, and submit grant timesheets for staff according to grant allocations.
Create and implement tracking forms and systems to maintain accounting records for grant and project budgets and passthrough grants to community partners.
Ensure the appropriateness of all transactions in accordance with University rules and regulations.
Serve as a resource for staff and/or independently apply knowledge of systems, policies, and procedures to address or resolve problems and issues.
Assist with initiatives across various projects (e.g., ECHO coordination, gathering data for reporting, input of materials into Qualtrics/databases).
Attend and contribute to project meetings as needed.
Plan and manage student events (e.g., admitted student webinars, orientation events).
Advise and support SPIRIT students (who are rural adult learners).
Develop and implement student support services for traditionally under-represented students to strengthen student retention and promote their social, emotional, and academic success.
Manage and maintain a schedule of courses, student academic records, program listserv, website, email distribution lists, handbooks, field manuals, and program forms.
Manage grant expenditures to monitor and reconcile grant costs with budget lines.