Program Manager Assistant

Mutual of Omaha Mortgage•, (Multiple States)

4d•$19 - $22•Remote

About The Position

Mutual of Omaha Mortgage is seeking an organized and detail-driven Program Manager Assistant to support our Vendor Management team. This role plays a key part in a high-priority initiative to audit, migrate, and operationalize our vendor management program. The ideal candidate is a fast learner who thrives on process, takes ownership of tasks, and communicates clearly across teams. No prior vendor management experience is required — we will train you on our systems and workflows.

Requirements

High school diploma required
Strong attention to detail and comfort working through multi-step processes
Proficiency in Microsoft Office Suite, especially Excel and Outlook
Clear and professional written and verbal communication skills
Ability to manage a task list independently and follow through on action items

Nice To Haves

associate's or bachelor's degree preferred
Experience with project tracking or workflow management tools a plus
Prior administrative, operations, or vendor coordination experience a plus but not required

Responsibilities

Compare vendor records across internal systems to identify gaps, duplicates, and discrepancies
Identify internal relationship owners for each vendor and coordinate with them to initiate the required approval process
Track progress across the full vendor population and follow up until all vendors are fully reviewed and approved
Export and transfer vendor records from legacy systems into the new vendor management platform
Map and update data fields from existing project tracking tools into the corresponding fields in the new system, ensuring accuracy and completeness throughout the migration
Coordinate outreach to distribute vendor questionnaires to all active vendors on an annual basis
Collect and organize completed risk assessments
Assign oversight responsibilities to the appropriate internal owners
Facilitate the vendor approval workflow through to completion
Intake new vendor requests and initiate the onboarding workflow in the vendor management system
Assign and distribute the appropriate due diligence questionnaire to the vendor
Upon receipt of the completed questionnaire, schedule and facilitate a review meeting with internal subject matter experts
During review meetings: capture notes, support completion of the risk assessment, and document assigned oversight responsibilities
Monitor all oversight tasks through to completion, following up with owners as needed
Once all approvals are received, route the vendor engagement to the contracting team
After contracting is finalized, record any identified fourth-party relationships in the vendor management system

Benefits

Vacation — Vacation hours accrue on a per pay period basis. Balance maximums are based on years of service.
Paid Sick Time — 40 hours of paid sick time after 90 days of employment. State sick time requirements will be added as needed.
9 Paid Holidays + 1 Cultural Celebration Day (Floating Holiday)
Multiple PPO Medical Plans, as well as HDHP eligible plan.
Dental Coverage
Vision Coverage
Company Paid Life Insurance
401K with a generous employer match
Additional Benefits including – Optional Life, FSA, Pet Insurance etc.
Free Legal Services
Employee Loan Program