Program Management Support Specialist

Highlands College•Mountain Brook, AL

About The Position

The Program Management Support Specialist supports the execution of strategic initiatives by providing project coordination, operational support, and direct project management for select initiatives. This role ensures projects are organized, effectively communicated, and aligned with organizational priorities. Additionally, the role provides administrative and operational support to the Executive Program Manager, optimizing time, priorities, and meeting effectiveness. The position drives consistency, accountability, and visibility across multiple projects.

Requirements

High School Diploma or equivalent required.
Bachelor’s degree required.
2–5 years of relevant experience.
Experience managing multiple projects.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Ability to create executive-level reports and presentations.
Skilled in project planning and execution.
Ability to identify risks and implement solutions.
Proficiency in tools (Asana, Monday, Smartsheet, Excel).
Ability to facilitate meetings.
Strong calendar and logistics management.
Project management principles and best practices.
PMO workflows and reporting standards.
Organizational operations and cross-functional dynamics.
Data tracking and performance metrics.
Highly organized and detail oriented.
Proactive, self-motivated, and solutions focused.
Adaptable and able to navigate ambiguity.
Strong relational skills.
Committed to excellence, integrity, and stewardship.
Strong sense of ownership and initiative.
High capacity for managing multiple priorities.
Consistency and reliability.
Ability to think critically and anticipate needs.
High level of professionalism and discretion.

Nice To Haves

Business Administration, Organizational Leadership, Project Management.
Experience supporting executives preferred.
Experience in a PMO environment preferred.
Cross-functional team experience preferred.

Responsibilities

Support intake, prioritization, and documentation of PMO projects and initiatives.
Maintain project tracking systems, dashboards, and reporting tools.
Coordinate project meetings, including agendas, notes, and follow-up action items.
Track project timelines, milestones, risks, dependencies, and deliverables.
Lead smaller-scale projects or defined workstreams.
Develop and maintain project plans.
Prepare executive-level reports, summaries, and presentations.
Monitor project health and proactively address risks or delays.
Support PMO processes, templates, and workflows.
Facilitate cross-functional communication and alignment.
Ensure project documentation is organized, accurate, and up to date.
Provide calendar management support for the Executive Program Manager.
Coordinate meetings, logistics, and materials.
Prepare briefing materials and presentations.
Track deadlines and deliverables.
Support communications on behalf of leadership.
Capture notes, track action items, and ensure follow-through.
Participate in ministry at Church of the Highlands and Highlands College by leading small groups.
Affirm and uphold the Statement of Faith and Core Values.