Program Management Specialist

MIRACORP INC • Washington, DC

5d • $33 - $38 • Onsite

About The Position

MIRACORP, Inc. is seeking a highly organized, customer focused Program Management Specialist to provide office operations, records management, front office, security access, and programmatic administrative support to the National Nuclear Security Administration (NNSA). MIRACORP is a company where excellence meets opportunity, setting the gold standard in quality and reliability in services provided to the federal government. The company invests in talent, innovation, and leadership, fostering a workplace where employee contributions make a real impact.

Requirements

• US Citizen
• Ability to obtain and maintain any required federal suitability determination or security clearance (e.g. L or Q clearances and TS/SCI access).
• Bachelor's degree from an accredited college or university and at least two years of relevant program management, project coordination, or administrative support experience; OR Associate degree from an accredited college or university and at least four years of relevant program management, project coordination, or administrative support experience; OR High school diploma or equivalent and at least six years of relevant program management, project coordination, or administrative support experience.

Nice To Haves

• Experience supporting NNSA, the Department of Energy, another federal agency, or a federal government contractor.
• Experience using eDOCS or a comparable electronic document and records management system.
• Experience working in a controlled access or secure federal office environment.
• Advanced proficiency with Microsoft Word, Excel, PowerPoint, Project, SharePoint, and Teams.
• Experience preparing executive briefings, reports, correspondence packages, analytical tools, and briefing books.

Responsibilities

• Monitor assigned and shared office equipment, including printers, copiers, and conference room systems, to ensure equipment remains operational.
• Coordinate equipment maintenance, repairs, technical assistance, and replacements with the appropriate support offices.
• Maintain adequate office supply inventories and coordinate replenishment and resolution of supply related issues.
• Coordinate, distribute, organize, and maintain electronic and hardcopy records using meta tagging and other approved records management practices.
• Establish and maintain office files, electronic databases, and structured data repositories in accordance with NNSA file storage standards and approved procedures.
• Develop and maintain telephone lists, distribution lists, shared calendars, eDOCS user lists, and other administrative resources.
• Create, edit, format, print, assemble, and distribute briefings, daily schedules, meeting minutes, reports, correspondence, meeting invitations, and supporting attachments.
• Provide intermediate to expert level assistance with Microsoft Word, PowerPoint, Excel, Project, SharePoint, Teams, eDOCS, and related business applications.
• Provide comprehensive administrative and front office support to DNS federal and contractor personnel.
• Respond promptly and professionally to in person, telephone, email, and electronic requests.
• Answer the DNS main telephone line, transfer calls, take accurate messages, and provide routine information when authorized.
• Support DNS Front Office main door coverage between 7:00 a.m. and 5:00 p.m. Eastern Time, as scheduled.
• Greet employees, visitors, vendors, and facilities personnel and ensure compliance with suite access and security procedures.
• Escort visitors, facilities personnel, and uncleared individuals within the DNS office footprint and other designated National Capital Region locations.
• Perform assigned daily suite opening and suite closing procedures in accordance with established security requirements.
• Maintain accurate access rosters for controlled doors within DNS office spaces, including the main suite, classified conference room, and Vault Type Room.
• Provide authorized access to secure rooms and immediately report access discrepancies or security concerns through the appropriate channels.
• Review, proofread, edit, and format correspondence and other official documents.
• Prepare briefing materials, presentation packages, binders, briefing books, reports, analytical tools, trackers, and summary documents.
• Collect, organize, validate, and summarize program information for reports, meetings, briefings, and management review.
• Track assignments, deadlines, action items, document reviews, and program deliverables through completion.
• Protect sensitive information and maintain confidentiality in accordance with applicable records management and security requirements.
• Perform other related program management and administrative support duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED