Program Management Coordinator
About The Position
The Program Management Coordinator supports the execution of customer programs by providing administrative and operational support to Program Managers and cross-functional teams. This role ensures programs stay organized, on schedule, and aligned with customer and company requirements through coordination of documentation, tracking of key metrics, and facilitation of communication across teams. Key activities include coordinating documentation, tracking metrics, and facilitating communication across various internal teams such as Engineering, Manufacturing, Quality, Supply Chain, and Finance. The coordinator also supports customer communication, manages customer portals, assists with change management, ensures documentation compliance, and supports audits and program reviews.
Requirements
- Program and project coordination processes
- Documentation control and reporting practices
- ERP, MRP, and project management systems
- Customer communication and coordination processes
- Strong organizational skills and attention to detail
- Effective written and verbal communication
- Ability to manage multiple priorities in a fast-paced environment
- Problem-solving and follow-up skills
- Ability to work independently and collaboratively
- Strong time management and accountability
- High school diploma or equivalent required
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) required
- U.S. Citizen or Permanent Resident
- Ability to obtain and maintain a DoD Security Clearance
- Ability to secure Program Access approval
Nice To Haves
- Basic understanding of manufacturing or aerospace environments preferred
- Associate’s or Bachelor’s degree in Business, Project Management, or related field preferred
- Experience in a program coordination, administrative, or project support role preferred
- Experience in manufacturing, aerospace, or regulated environments preferred
- Experience with ERP/MRP or project management tools preferred
Responsibilities
- Provide administrative and operational support to Program Managers across multiple programs
- Maintain program schedules, action item logs, risk registers, and meeting documentation
- Coordinate internal and customer meetings, including agenda preparation and follow-up actions
- Track program deliverables, milestones, and deadlines; escalate risks or delays as needed
- Prepare and maintain program documentation, reports, and presentations
- Serve as a liaison between Program Management and internal teams including Engineering, Manufacturing, Quality, Supply Chain, and Finance
- Support customer communication by organizing correspondence, data requests, and reporting
- Maintain and update customer portals, including purchase order entry and engineering document retrieval
- Assist with change management activities, including tracking scope, schedule, and cost impacts
- Ensure documentation is controlled and compliant with internal procedures and customer requirements
- Support audits, program reviews, and customer or regulatory reporting as required
- Maintain data accuracy within ERP, MRP, or project management systems
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
