Program Facilitator

ACLD•Bethpage, NY

6d•$24 - $26•Onsite

About The Position

ACLD, a leading not-for-profit agency founded in 1957, assists children, teens, and adults with developmental disabilities in reaching their highest level of independence. With over 70 program sites across Nassau and Suffolk, ACLD employs over 1200 staff. We are seeking motivated individuals passionate about making a meaningful impact in the lives of the people we support. This role is in a day habilitation setting, assisting adults with intellectual/developmental disabilities to become self-sufficient. It offers an entry-level career opportunity in the healthcare/education field. The Program Facilitator supports employment programs and oversees daily program projects to ensure quality service. This role involves administrative support, maintaining records, ensuring accuracy and timeliness of documentation, and providing coverage for vocational programs as needed. The position also requires participation in quality assurance reviews, managing service appointments and fleet needs, and providing back-up for other administrative staff. Additionally, the role involves coordinating meetings and monitoring the implementation of internal Individualized Service Plan/Supported Employment Plan (ISP/SEMP) tracking systems.

Requirements

High School Diploma or equivalent required
Proficient in Microsoft Office products
Clean, valid NYS Drivers License

Nice To Haves

Associate's degree preferred
One year progressively responsible experience in rehabilitation or related field preferred
Knowledge of Adult Career Continuing Education Services- Vocational Rehabilitation (ACCES-VR) and Office for People with Developmental Disabilities (OPWDD) delivery system preferred

Responsibilities

Provide administrative support to Director of Employment Services.
Create and maintain office documents, databases, correspondence, invoices, billing, staff allocations and reports.
Review Developmental Disabilities Profiles (DDP’s), case notes and monthlies to ensure they are accurate and timely. Ensure procedure for securing billing and related documentation is followed.
Depending on department needs, responsible for all vocational coverage on an as needed basis.
Participate in Quality Assurance reviews to gather documentation.
Cover in RewearAble and Candleworks when necessary to accept donations and monitor phones.
Manage service appointments and all fleet management needs for program vehicles.
Provide back-up for other administrative staff.
Other duties as assigned.
Coordination of committee and departmental meeting needs.
Monitor implementation of internal Individualized Service Plan/Supported Employment Plan (ISP/SEMP) plan tracking system to ensure acquisition of accurate documentation.
Coordinate Vocational referrals by completing intakes, eligibility documentation, preparing summary of individual intakes, in addition to making recommendations.
Oversee the intake process for all Vocational Service Applicants. Determine appropriateness of referral; track acquisition and review of supporting documentation; assess and recommend appropriate vocational services.
Provide program tours to potential applicants and their advocates.
Liaison with other departments/programs as related to Vocational Services. Vocational representation to the following committees: Day/Vocational Coordination, Residential/Vocational Coordination and Residential Intake.
Participate in the development of new Vocational program initiatives.
Maintain contact with applicable government agencies and comply with all Developmental Disabilities Service Organization (DDSO) and ACCES reporting requirements as they relate to persons, we support information.
Assist in assuring compliance with internal regulatory quality assurance and corporate compliance standards and track the submission of OPWDD eligibility and receipt of ACCES referral and authorization of service.
Maintain contact with persons, families and other service providers to ensure all documentation is collected and timely services commence.
Coordinate with school districts to refer students for internships.
Facilitate billing for the school districts.
Participate in various internal and external committees.