JP Program Event Coordinator

KEEWAYTINOOK OKIMAKANAK•Dryden, ON

1d•Hybrid

About The Position

The JP Program Event Coordinator provides administrative and operational support under the direction of the CFS Program Coordinator to ensure the efficient day-to-day functioning of the office and successful coordination of JP program activities and events. This position works closely with the JP Program Coordinator to support planning and implementation of all program events, including confirming dates, venues, travel arrangements, accommodations, and related logistics. Travel is an essential component of this position. The successful candidate will be required to travel in support of JP program events and community initiatives. This may include travel to Thunder Bay, Winnipeg, and flights to the six remote KO First Nations communities served by the program. Direction for event planning priorities, schedules, and program requirements will be provided collaboratively by the CFS Program Coordinator and the JP Program Lead.

Requirements

Proven experience in administrative support and office coordination
Experience in event planning, travel coordination, or program support
Strong budgeting and cost-tracking skills
Proficiency in Microsoft Office, especially Excel, Word, and Outlook
Excellent communication and organizational skills
Ability to manage multiple deadlines and priorities
Education & background in Administration & event planning
Strong knowledge and understanding of First Nations Jordan's Principle programming, including supports and services related to children, youth, health, wellness, and community-based initiatives
Demonstrated awareness of First Nations community needs, culturally appropriate service delivery, and health and wellness programming
Ability to support program coordination in alignment with Jordan's Principle funding requirements, service standards, and community priorities

Responsibilities

Provide daily administrative support under the direction of the CFS Program Coordinator
Support office operations and assist program staff as required
Answer and direct phone calls, emails, and inquiries
Schedule team meetings, and conference calls
Prepare correspondence, reports, letters, memos, and forms
Maintain electronic and paper filing systems
Manage office supplies and inventory
Support data entry, record keeping, and document management
Take meeting minutes and distribute follow-up action items
Assist with invoice processing, expense reconciliation, and reporting
Maintain confidential records and sensitive information
Work alongside the JP Program Team Lead to coordinate all program events and activities
Receive direction from the JP Program Team Lead regarding event planning, dates, venues, and travel requirements
Coordinate venues, hotels, meeting spaces, and community locations
Arrange travel bookings, flights, accommodations, ground transportation, and itineraries for staff, guests, Elders, and participants
Coordinate travel to Thunder Bay, Winnipeg, and remote KO First Nations communities as required
Liaise with airlines, hotels, transportation providers, vendors, and community partners
Prepare event schedules, logistics plans, and booking confirmations
Provide on-site support and attend events when required
Travel to support JP program events, meetings, workshops, and community engagements
Track all event-related expenses and program costs
Maintain cost tracking spreadsheets and event budgets
Monitor invoices, receipts, and reconciliations
Prepare budget summaries and spending reports for the CFS Program Coordinator
Ensure spending remains within approved program budget