Program Director - AI Transformation

Texas Tech University•Lubbock, TX

About The Position

Performs administrative duties in the management and coordination of a large specialized project and program, exercising independent judgment and applying established policies and procedures. The Program Director works with the CAITO to lead the day-to-day operation of the AI program, coordinate governance and implementation, monitor performance and risk, and support institution-wide AI education and adoption. The role may provide supervision and direction to clerical, paraprofessional, or professional staff members.

Requirements

Bachelor’s degree in the area of specialization or a closely related field.
Four years of related administrative and technical experience.
Additional job-related education may be substituted for required experience on a year-for-year basis.

Responsibilities

Work with the CAITO to lead day-to-day AI program operations, translating strategic priorities into workplans, milestones, and accountable owners.
Manage the AI Steering Committee’s operating cadence, including calendars, agendas, decision logs, and action tracking.
Maintain an institutional inventory of AI tools, pilots, and projects and track adoption and value-realization metrics.
Analyze program, outcome, and operational data; report progress, impact, and risks to the CAITO with recommendations.
Operate the AI use-case intake and review process in coordination with the Governance & Trust subcommittee and Compliance.
Monitor approved AI tools and pilots throughout their lifecycle, track post-approval performance and conditions, and manage a documented retirement process; escalate concerns to the CAITO and Governance & Trust.
Meet with faculty, clinical leaders, and administrative units to understand AI needs and develop documented, repeatable workflows.
Support alignment of program workflows with institutional policy, privacy, security, and applicable regulatory requirements, and maintain model documentation standards.
Draft AI governance policies, procedures, and standards for review and approval by the CAITO and appropriate committees.
Serve as the day-to-day working contact for subcommittee chairs and surface dependencies, risks, and issues for CAITO decision.
Partner with IT and the chair of the AI Governance and Trust Subcommittee on architecture, security, integration, and production deployment of approved AI tools, ensuring compliance with institutional technology-governance requirements.
Coordinate implementation of approved initiatives with Councils and organizational areas, including Research, Clinical Operations, Academic Affairs, Rural Affairs, and Institutional Operations.
Support AI education and adoption, including coordinating training and literacy offerings across the institution and AI Day/Symposium.
Prepare a recurring AI program portfolio report covering tools, pilots, adoption, value realization, and risk for the CAITO to present to executive leadership.
Prepare briefings, dashboards, and draft materials for the CAITO and executive use.
Coordinate documentation, evaluation logistics, and follow-through for vendor selection and RFP activities.
Draft guidance, communications, and training materials for CAITO review.
Monitor the evolving AI regulatory landscape, including federal and Texas state guidance, HIPAA applicability to AI, and emerging frameworks such as the NIST AI Risk Management Framework.
May provide supervision and direction to clerical, paraprofessional, or professional staff members.