Program Coordinator

Brown and Caldwell•Wailuku, HI

17d•$59,000 - $95,000•Hybrid

About The Position

Join a nationally significant recovery effort advancing a resilient, healthy Maui community. This role supports post-disaster rebuilding by aligning water, reuse, wastewater, stormwater, watershed, and cultural and historic resource outcomes under a unified One Water approach. You will serve as part of a multidisciplinary team, translating complex recovery challenges into actionable strategies through effective facilitation, engagement, and cross-agency coordination that directly supports community rebuilding and long-term sustainability. Working alongside County leadership and partners, you will help advance standardized recovery operations, governance, and engagement practices that promote transparency, informed decision-making, and delivery of resilient infrastructure. This work supports Maui’s long-term recovery and climate resilience goals while ensuring that rebuilding efforts strengthen essential systems and community outcomes. JOB SUMMARY The D3, Project Coordinator role provides advanced administrative support for project delivery. This role is responsible for the management of documents, scheduling and attending meetings, and coordinating project tasks with project team members. Work is performed under limited supervision with latitude for independent judgement within defined work tasks.

Requirements

Detail-oriented and dependable individual.
Strong understanding of project management principles and methodologies.
Advanced knowledge of Microsoft office and ability to use tools to enhance support provided.
Basic knowledge of SharePoint and MS Teams.
Advanced organization skills and ability to manage multiple tasks.
Strong attention to detail and ability to identify and correct errors or inconsistencies.
Ability to perform advanced technical/administrative tasks.
Strong communication skills with ability to communicate effectively with diverse stakeholders, ensuring clarity and understanding in all interactions.
Typically requires a minimum of 4 years of project coordination, professional, or related experience.
A high school diploma, GED or equivalent is required.

Nice To Haves

Contract administration
Financial tracking
Complex logistics or operational experience
Ideal candidates have more than 10 years of work experience in architectural, engineering, and construction related fields.

Responsibilities

Coordinates delivery, operations, contract and risk management alongside program manager, project managers, and task managers.
Assist in the development and maintenance of administrative workflows, procedures, and processes.
Supports contracting, invoicing, documentation, and audit readiness.
Plan and attend project meetings, capture comprehensive and actionable meeting notes, distribute meeting summaries to participants, and follow-up on action items.
Lead the logistics planning for meetings, including ensuring timely reservation of facilities, manage meal arrangements, oversee the preparation and distribution of print materials.
Coordination with team members to ensure all meetings are properly scheduled and tracked.
Lead the coordination of travel logistics, ensuring timely bookings and accurate itineraries.
Lead efforts tracking project deliverables and coordinate with project team members and project schedules.
Coordinate and lead communications around project delivery, develop and implement communication strategies, and ensure timely updates among team members.
Develop, prepare and compile comprehensive presentation materials, ensuring materials are well-organized and visually appealing.
Assist program manager and program director in basic onboarding and training for new project team members.
Maintain health and safety plans and records, ensuring they are up-to-date and regularly review and update the documentation as needed.
Flexibility to adapt and execute various additional assignments based on evolving needs.
May provide mentorship, guidance, support, and knowledge-sharing to help less experienced team members develop their skills and grow within their roles.