Program Coordinator

City of El Monte•El Monte, CA

8d•Hybrid

About The Position

Under direction, assists in planning, organizing, and coordinating one or more recreation programs and/or facilities. Programs may include but are not limited to senior, adult, and youth recreation, sports, field trips, and special events. Assists in facilitating programs in recreation and sports facilities. Provides administrative support and program assistance to assigned management personnel. Positions in this classification rely on experience and judgment to ensure that recreation programs are properly implemented. Assignments are given with general guidelines and incumbents are responsible for establishing objectives, timelines and methods to perform the work. Work is typically reviewed upon completion for soundness, appropriateness, and conformity to policy and requirements.

Requirements

Knowledge of operations and services of comprehensive recreation programs serving a diverse community.
Knowledge of principles of providing functional direction and training.
Knowledge of basic principles of recreational programming.
Knowledge of procedures for planning, implementing, and maintaining a variety of programs, special events and activities.
Knowledge of operational characteristics of equipment used in recreation programs.
Knowledge of City procurement policies and procedures.
Knowledge of recreational, cultural, age-specific, and social needs of the community.
Knowledge of Special Event Permits, City Municipal Codes, and Permit Regulations.
Knowledge of local community groups, organizations, and businesses.
Knowledge of business arithmetic and basic financial techniques.
Knowledge of applicable federal, state, and local laws, rules, regulations, and procedures relevant to assigned areas of responsibility.
Knowledge of principles and procedures of record keeping.
Knowledge of City and mandated safety rules, regulations, and protocols.
Knowledge of techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
Knowledge of modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
Ability to plan, organize, and coordinate the work of assigned staff.
Ability to effectively provide staff leadership and work direction.
Ability to assist in implementing a variety of recreational, cultural and sports programs.
Ability to source the materials and equipment needed to implement assigned programs.
Ability to develop and implement safe work and play practices.
Ability to understand the organization and operation of assigned recreation programs and facilities necessary to assume assigned responsibilities.
Ability to plan, organize, coordinate, promote, implement, and supervise a variety of services and scheduled programs, trips, and special events.
Ability to make accurate arithmetic and financial computations.
Ability to prepare clear and concise reports, correspondence, and other written materials.
Ability to maintain accurate logs, records, and written records of work performed.
Ability to understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
Ability to independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
Ability to use tact, initiative, prudence, and independent judgment within general policy and procedural guidelines.
Ability to effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
Ability to communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
Ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.
Equivalent to an associate degree from an accredited college with major coursework in recreation, child development, business or public administration, or a related field.
Five (5) years of increasingly responsible experience coordinating comprehensive recreational programs.
Possession of a valid California Driver's License to be maintained throughout employment.
Possession of a certification in American Red Cross CPR, First Aid, and AED within 30 days of employment.

Responsibilities

Coordinates, directs and participates in the day-to-day operations of assigned programs and/or facilities.
Plans, supervises, coordinates, reviews, and evaluates assigned programs, activities, and services; monitors recreation program revenue and expenditures.
Recruits and selects part-time staff and volunteers; provides supervision, training, orientation, and guidance to assigned part time staff; prepares weekly and daily schedules.
Plans, coordinates, promotes, and implements a variety of scheduled programs including after-school programs, holiday programming, summer recreation food program, adult sports or community center activities and events.
Acts as a representative to patrons and residents regarding questions, problems, concerns, and activities in the provision of scheduled program operations, activities, and services.
Orders and purchases equipment, supplies, and uniforms; accounts for petty cash; submits receipts for reimbursement; collects, monitors, and approves employee hours worked and related payroll expenses.
Compiles information and data for grant funded projects and reports; completes grant reimbursement requests for various programs; tracks related fees and deposits.
Conducts surveys and research of new innovative programs, inclusive of feasibility studies and budget development.
Provides facility coverage and maintains cleanliness and upkeep of buildings; secures and maintains high visibility of park and facilities.
Monitors the coordination, implementation and supervision of the cashiering system, timekeeping, and the Financial Software system.
Assists patrons with program and class registration; monitors and prepares class rosters; processes registration fees, writes receipts.
Assists in processing facility rental permits.
Maintains accurate records of services and activities related to recreation programs; prepares a variety of written reports, memoranda, and correspondence.
Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
Performs other duties as assigned.