Program Coordinator - Cross Teams

Casualty Actuarial Society•Arlington, VA

About The Position

The Program Coordinator provides organized, accurate, and reliable support for programs, projects, and day-to-day operations across the Casualty Actuarial Society. Coordinators manage assigned activities and deadlines, maintain accurate information, respond to stakeholder needs, and provide timely updates. They work across departments, contribute to organizational priorities, provide backup support when needed, and adapt to changing assignments and workloads. The role calls for initiative, sound judgment, collaboration, flexibility, and a commitment to improving how work gets done. Specific responsibilities vary by department assignment. Candidates will be aligned with opportunities based on their skills, interests, and the organization’s evolving needs. This is an opportunity for early-career professionals who enjoy working with people, learning new skills, solving problems, and helping programs and projects succeed.

Requirements

Bachelor's degree or equivalent combination of education, training, and experience.
Two years of previous experience through internships or professional roles involving project coordination, customer service, communications, or event planning.
Strong organizational skills, attention to detail, and ability to manage multiple assignments and deadlines.
Strong written and verbal communication skills and a professional, service-oriented approach.
Proficiency with Microsoft 365, including Word, Excel, PowerPoint, and Outlook.
Comfort with technology and willingness to learn new systems, applications, and digital tools.
Ability to work independently and collaboratively, take initiative, and know when to ask questions or seek guidance.
Strong problem-solving skills, adaptability, curiosity, and willingness to learn.

Nice To Haves

Familiarity with project management, customer relationship management (CRM), or association management systems, such as Monday.com or Microsoft Dynamics 365.
Experience using digital tools or AI applications to support productivity, research, or communications.

Responsibilities

Support the planning, coordination, and day-to-day administration of programs, projects, and ongoing activities.
Track timelines and deliverables; organize information; prepare and maintain materials and documentation; follow up on action items; and ensure tasks are completed accurately and on time.
Communicate with CAS members, candidates, volunteers, staff, and other stakeholders; respond to inquiries and build positive working relationships.
Enter, maintain, and organize information in CAS systems; ensure data accuracy; prepare reports; and handle information appropriately.
Use Microsoft 365, project management platforms, and other digital tools, including approved AI technologies, to organize work, develop materials, improve efficiency, and support team activities.
Help prepare emails, presentations, digital content, program materials, and other communications for internal and external audiences.
Assist with scheduling, agendas, meeting materials, event logistics, vendor coordination, documentation, and follow-up activities.
Conduct basic research, gather information, benchmark programs and practices, and help identify opportunities to improve processes and services.
Provide backup support when needed and adapt to changing assignments and workloads.
Occasional evening or weekend hours may be required to support meetings, events, international activities, or other business needs, with advance notice whenever possible.