Temporary Program Coordinator - ConnectEd
About The Position
The College of Education has an outstanding opportunity for a one-year Temporary Program Coordinator to join their team. Reporting to the Director of ConnectEd, the Program Coordinator will be responsible for managing day-to-day activities. The position will provide administrative and daily support to ConnectEd. This position is expected to be located at Miller Hall on the UW Seattle campus. The role will be hybrid with a combination of in office and remote days every week depending on the operational needs of the program. Occasional overtime may be likely due to on-site events and/or business needs.
Requirements
- High school graduation or equivalent, two years of experience supporting educational programs and/or clerical work.
- Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
- Experience with Microsoft Office including Outlook, Word, and Excel
Nice To Haves
- Bachelor’s degree
- Previous independent and complex administrative support.
- Higher education experience
- Knowledge of University of Washington policies and procedures.
Responsibilities
- Maintain accurate program records, files, and documentation to ensure data integrity and compliance with internal procedures and reporting requirements.
- Support general administrative operations as needed to improve workflow and program effectiveness.
- Act as the primary point of contact for faculty, staff, community members, and participants
- Respond to inquiries in a timely and professional manner, providing information, referral, and follow up as needed.
- Assist with the development, review and distribution of marketing and communications materials such as emails, flyers, announcements, and web content.
- Support outreach efforts to promote programs, events, and engagement opportunities.
- Assist with planning, organizing, and executing program events, workshops, meetings, and related activities.
- Coordinate event logistics such as scheduling, materials preparation, room setup, catering, technology needs, and vendor communication.
- Provide on-site event support to ensure smooth operations and troubleshoot issues as they arise.
- Schedule and coordinate team meetings, including sending invitations and preparing agendas
- Maintain organized records of decisions, deadlines, and next steps to support accountability and continuity.
- Assist with budget development, track program expenses, and coordinate procurement processes
- Maintain budget spreadsheets and/or records to support accurate financial oversight and reporting.
- Help ensure spending aligns with approved budgets, timelines, and program priorities.
- Process requests to purchase or pay for event related costs via procurement card or Workday.
- Coordinate contract processing by gathering documentation, tracking approvals, and supporting submission of workflows.
- Review and process invoices in coordination with program and finance contacts to ensure timely payment.
- Monitor outstanding accounts receivable and follow up as needed to resolve delays and support collection efforts.
Benefits
- For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
