Program Coordinator
Trulieve•Tallahassee, FL
•Remote
About The Position
The Program Coordinator serves as a strategic partner to Senior Manager, IT PMO and a central coordinator for the Office of the CTO (OCTO). This role drives governance, operational rigor, and cross-functional coordination across large-scale transformation programs and core technology operations. This position ensures visibility, consistency, and execution discipline across project managers, tools, processes, and operational activities—enabling leadership to effectively manage priorities, risks, and outcomes.
Requirements
- 3–6+ years in program coordination, PMO, or technology operations roles
- Experience supporting large-scale transformation programs preferred
- Strong organizational skills with exceptional attention to detail
- Proven ability to coordinate cross-functional work and drive follow-through
- Advanced proficiency in Microsoft 365 (Excel, PowerPoint, Teams, SharePoint)
- Experience with budgeting, vendor coordination, or resource planning is a plus
- Strong communication skills with ability to create executive-ready materials
Responsibilities
- Support governance frameworks (SteerCo, workstream cadences, status reporting, decision forums)
- Coordinate across project managers to align ways of workings, timelines, and resources
- Monitor and report on program-level RAID (risks, actions, issues, dependencies)
- Prepare executive-ready status reports, dashboards, and leadership materials
- Ensure follow-through on action items, decisions, and escalations
- Drive consistency in project management practices across programs and teams
- Assist in improving and maintaining project management templates (status reports, dashboards, RAID logs, project plans, cutover plans, steerco decks, roadmap views)
- Champion adoption and effective use of tools
- Establish and reinforce operating rhythms and governance routines
- Identify and implement process improvements to enhance efficiency and scalability
- Act as a trusted partner to the Program Leader, anticipating needs and priorities
- Synthesize complex information into concise, executive-ready insights
- Coordinate leadership cadences, meeting prep, and follow-ups
- Support strategic initiatives, special projects, and ad hoc requests
- Ensure continuity, organization, and momentum across high-priority efforts
- Act as a central coordination point across Technology, Finance, Procurement/VMO, and program teams
- Support resource planning (capacity tracking, onboarding/offboarding, contractor coordination)
- Partner with IT Finance on budget tracking, spend visibility, forecasting, and invoice management
- Coordinate vendor/contract workflows (SOWs, renewals, approvals, documentation)
- Track key deliverables, dependencies, and deadlines across initiatives
- Develop technology communications (leadership updates, newsletters, organizational messaging, presentation decks)
- Support planning and execution of leadership meetings, town halls, and operational forums
Benefits
- paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
