Brain Metastases Research Collaborative Program Coordinator

UVA Health•Charlottesville, VA

1d•$65,000 - $80,000•Onsite

About The Position

The University of Virginia Health Brain Metastases Research Collaborative (BMETS-RC) is seeking a highly organized, collaborative, and motivated Program Coordinator to support the operations, continued growth, and strategic direction of its interdisciplinary research initiative. The collaborative brings together clinicians, investigators, research staff, data scientists, trainees, and external collaborators to improve outcomes for patients with brain metastases through clinical research, translational investigation, data-driven discovery, and multi-institutional collaboration. The Program Coordinator will serve as the collaboration’s central operational resource and primary point of contact. The role coordinates stakeholders and meetings, manages concurrent projects, monitors progress toward strategic goals, and supports grant applications, scientific presentations, and manuscript development. It also coordinates monthly research presentations, an annual retreat, a regional symposium, and other collaborative activities. A major responsibility is coordinating development and operation of a multi-site brain metastases registry. The coordinator will support registry implementation, site onboarding, data platform configuration, regulatory and data governance activities, data-quality monitoring, and communication among participating institutions. Once the registry is operational, the coordinator will perform and oversee routine data abstraction and entry. This is an exempt-level, benefited, restricted position dependent on funding availability. It is based in Charlottesville, Virginia, and must be performed fully on-site. The anticipated hiring range is $65,000–$80,000, commensurate with education and experience. Application review will begin after November 14, 2026. Background checks and pre-employment health screenings will be conducted for new hires. Candidates requiring immigration sponsorship now or in the future will not be considered.

Requirements

Bachelor’s degree in health sciences, public health, clinical research, biology, data science, health administration, project management, or a related field.
Strong written, verbal, and interpersonal communication skills.
Excellent attention to detail and commitment to accurate, high-quality work.
Ability to work independently while contributing effectively within an interdisciplinary team.
Ability to establish productive relationships with faculty, clinicians, research personnel, administrators, trainees, and external collaborators.
Strong problem-solving skills and ability to anticipate needs, identify barriers, and follow projects through completion.
Proficiency with standard office and collaborative software, including word processing, spreadsheets, presentations, shared calendars, and virtual-meeting platforms.
Ability to handle sensitive or confidential information with discretion.
Willingness and ability to learn clinical research processes, medical terminology, regulatory requirements, and research data systems.

Nice To Haves

Experience in a healthcare, academic medical center, cancer center, clinical research, or biomedical research environment.
Experience coordinating interdisciplinary or multi-institutional programs.
Experience abstracting clinical information from electronic health records and familiarity with clinical research data-management platforms.
Familiarity with institutional review board processes, human-subjects research, HIPAA requirements, data-use agreements, or research compliance.
Experience supporting grant applications, scientific manuscripts, abstracts, or academic presentations.
Experience planning research conferences, retreats, symposia, or educational programs.
Proficiency in spreadsheet-based data management, data-quality review, reporting, or basic data visualization.
Project-management training or certification.

Responsibilities

Serve as the central operational resource and primary point of contact for the BMETS-RC.
Coordinate stakeholders and meetings.
Manage multiple concurrent projects and monitor progress toward strategic goals.
Support grant applications, scientific presentations, and manuscript development.
Coordinate monthly research presentations, the annual retreat, regional symposium, and other collaborative activities.
Coordinate development and operation of a multi-site brain metastases registry.
Support registry implementation, site onboarding, data platform configuration, regulatory and data governance activities, data-quality monitoring, and communication among participating institutions.
Perform and oversee routine data abstraction and entry once the registry is operational.