Program Coordinator

University of Arkansas for Medical Sciences•Little Rock, AR

1d•Onsite

About The Position

The Program Coordinator supports the administrative and operational activities of the Department of Radiation Oncology within the College of Medicine. This role coordinates a wide range of faculty-related processes, including onboarding activities (excluding hiring), faculty relocation, medical licensure, credentialing, office setup, and preparation for patient care and billing. The position is responsible for maintaining accurate faculty data in institutional systems (e.g., FacFacts and other databases), supporting annual faculty evaluations through data collection and reporting, and developing and managing departmental call schedules. In addition, the Program Coordinator serves as the primary office contact, addressing day-to-day operational needs such as facilities coordination, maintenance requests, and supply management. This role ensures efficient workflow, effective communication, and smooth coordination across departmental functions.

Requirements

High School Diploma or GED PLUS four (4) years of administrative or program coordination experience OR Bachelor’s degree.
Strong organizational and time management skills
Ability to manage multiple priorities and meet deadlines
Attention to detail and accuracy in data management
Effective written and verbal communication skills
Proficiency with computer systems and databases
Proof of legal authority to work in the United States on the first day of employment.

Responsibilities

Coordinate faculty onboarding activities, including relocation, licensure, credentialing, and office setup
Maintain and update faculty records in FacFacts and other internal databases
Collect, track, and organize data for annual faculty evaluations
Develop, maintain, and communicate departmental call schedules
Serve as the primary office contact for facilities, maintenance, housekeeping, and supply needs
Coordinate and monitor administrative workflows to ensure efficient departmental operations
Provide general administrative support to faculty and leadership
Perform other duties as assigned