Program Coordinator - School of Humanities and Social Science

The Citadel•Charleston, SC

1d•Onsite

About The Position

The Citadel, The Military College of South Carolina is accepting applicants for a Program Coordinator in the School of Humanities and Social Sciences (SHSS). In coordination with the Centralized Support Team, the Program Coordinator will maintain and monitor multiple departmental accounts, track departmental expenditures, and complete purchases, reimbursements, and other clerical tasks. This role will also plan, coordinate, and execute SHSS events; assist with internal and external reservations, complete facilities work orders, catering requests, and coordinate payment to external vendors for event-related purchases. The Program Coordinator will communicate and coordinate routine event correspondence, internal and external event invitations, calendar invites, communicate event layouts, and distribute nametags, event signage, swag, and other event materials. Additionally, the role serves as an informational resource to SHSS faculty and students, assists with conference registration and travel arrangements for students and faculty, and compiles data and reports as directed by the Dean and Department Heads using various platforms. The position also provides student support, including coordination of special orders and transportation (e.g., Lyft arrangements), as well as managing graduate assistant and student payroll.

Requirements

Associate's degree
Previous experience in an administrative or student support role

Nice To Haves

Experience in event planning and/or academic program coordination
Proficiency in Adobe Creative Suite applications

Responsibilities

Maintain and monitor multiple departmental accounts
Track departmental expenditures
Complete purchases, reimbursements, and other clerical tasks
Plan, coordinate, and execute SHSS events
Assist with internal and external reservations
Complete facilities work orders, catering requests
Coordinate payment to external vendors for event-related purchases
Communicate and coordinate routine event correspondence, internal and external event invitations, calendar invites
Communicate event layouts
Distribute nametags, event signage, swag, and other event materials
Serve as an informational resource to SHSS faculty and students
Assist with conference registration and travel arrangements for students and faculty
Compile data and reports as directed by the Dean and Department Heads using various platforms
Provide student support, including coordination of special orders and transportation (e.g., Lyft arrangements)
Manage graduate assistant and student payroll