Program Coordinator

Research Foundation of The City University of New York•New York, NY

6d•$55,000 - $65,000•Onsite

About The Position

The Budget and Scope Management team is looking for a Program Coordinator to provide administrative support. Reporting to the Sr. Program Manager, this position will collaborate with admin staff from the other workstreams and ACS and serve as a primary contact for all admin-related tasks.

Requirements

Associate’s degree required.
Minimum 2 years of administrative experience in a professional office environment.
Excellent communication and interpersonal skills.
Attention to detail.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams, etc.).
Must be able to lift up to 35 lbs without assistance.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Collect and process office supply and printing requests from workstreams and staff.
Monitor inventory levels and order supplies as needed.
Communicate with vendors regarding orders, pricing, and deliveries, etc.
Maintain administrative records related to purchasing and printing orders.
Assist with cost control by monitoring supply and printing expenses.
Coordinate logistics for memberships, trainings, workshops, and/or events.
Assist the Contract Manager in obtaining and collecting consultant documents.
Track receipt of consultant documents and verify all required documents are included.
Maintain accurate tracking logs and records of consultant document status.
Coordinate onboarding activities for newly hired employees; assist with account creation, ID, email access, and office equipment, etc.
Collect working equipment from exiting staff.
Assist in office event planning.
Ensure confidentiality and security of sensitive information.
Provide support with special projects as needed.
Other duties as assigned.