Program Coordinator, Bureau of Division Management & Systems Coordination

City of New York • Long Island City, NY

1d

About The Position

The Program Coordinator will support grant coordination and sustainability initiatives in the Division of Disease Control’s Bureau of Division Management & Systems Coordination (DMSC). The position works across teams and bureaus to coordinate grant-related activities, track grant milestones, support programmatic coordination, and assist with sustainability initiatives and other projects. It helps ensure timely reporting and alignment with organizational goals and reports to the Director, Programs and Strategy within DMSC. The position is expected to work 35 hours per week.

The Division of Disease Control safeguards the health of New Yorkers through identification, surveillance, treatment, control, and prevention of infectious diseases. DMSC leads administrative, surveillance, informatics, preparedness, policy, communications, community engagement, and racial equity and social justice activities for the Division, and guides the strategic use of Division resources to advance effective policies and programs.

The role supports planning, monitoring, and evaluation of grant-funded public health initiatives; performance and fiscal tracking; reporting and program planning; sustainability strategies; proposal and renewal preparation; and cross-divisional evaluation and special bureau programs. The posting identifies the civil service title as City Research Scientist, Job ID 21744, and states that appointments are subject to a minimum one-year probationary period.

Requirements

• For City Research Scientist Assignment Level I, a master's degree from an accredited college or university with a specialization in an appropriate field of physical, biological, or environmental science, or in public health.
• For appointment to Assignment Level II and above, the posting lists qualifying doctoral or master's education and experience pathways, or equivalent education and experience. All candidates must have at least a master's degree in an appropriate field and at least two years of the specified research experience, subject to the stated substitution for two years as a City Research Scientist Level I.
• Strong organizational and time-management skills.
• Experience with project management.
• Excellent communication and writing skills.
• Strong analytical skills and ability to manage and report complex information.

Nice To Haves

• An MPH degree is preferred.
• Knowledge of sustainability practices and principles is preferred.

Responsibilities

• Collaborate with internal teams and bureaus to plan, monitor, and evaluate grant-funded public health initiatives, ensuring milestones and deliverables align with federal program requirements and Division goals.
• Develop and maintain systems to analyze program performance and fiscal progress, ensure compliance with grant requirements, and support scientific and programmatic decision-making.
• Prepare and submit analytic, fiscal, and programmatic reports synthesizing data from federally funded public health programs to support Division-level planning and research.
• Support long-term program planning and sustainability strategy development for grant-funded public health initiatives, incorporating data analysis and program evaluation findings.
• Identify opportunities to align grant deliverables, fiscal resources, program strategies, and performance measurements with organizational sustainability and public health infrastructure modernization objectives.
• Assist in developing program plans, evaluation and research frameworks, and fiscal analyses that guide the long-term impact and sustainability of major federally funded initiatives, including Division-wide infectious disease prevention programs.
• Contribute to scientifically and programmatically aligned grant proposals, renewals, and amendments, incorporating program evaluation findings.
• Coordinate cross-divisional evaluation efforts as needed, including structured assessment of program data such as the Mentorship Program, and prepare analytic summaries to inform program planning.
• Coordinate scientific, evaluative, and programmatic activities for special bureau programs, aligning them with Division research priorities and grant-funded public health initiatives.
• Perform other duties as assigned.

Benefits

• Potential eligibility for federal or state loan forgiveness and repayment assistance programs.
• Premium-free health insurance plan, described as saving employees over $10,000 annually based on a 2024 assessment.
• Additional health, fitness, and financial benefits may be available depending on the position’s associated union or benefit fund.
• Public sector defined benefit pension plan with steady monthly payments in retirement.
• Tax-deferred savings program.
• Worksite Wellness Program.
• Depending on the position, the ability to work from home up to two days during the week.
• Job security compared to private sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level