Program Coordinator

University of Pennsylvania

14d • $24 - $30 • Onsite

About The Position

The Department of Family Medicine and Community Health seeks a Program Coordinator to support a portfolio of grant-supported maternal and child health programs. The Program Coordinator will work collaboratively with a multidisciplinary team to identify community maternal health needs, implement evidence-based practices, and apply quality improvement techniques to track postpartum population health metrics. Key responsibilities include integrating grant initiatives into clinical workflows, overseeing network projects locally and statewide, managing project schedules, and maintaining relationships with administrators, faculty, and clinical staff. The role also involves supporting meeting coordination, preparing progress and financial reports, and ensuring seamless collaboration across grant teams. The Program Coordinator (Research Coordinator) will be part of a team to help improve maternal health outcomes in Pennsylvania and beyond through expansion of maternal child health innovations which (1) provide preconception health delivery for parents at well child visits, (2) address health equity in preconception and reproductive health and (3) utilize the IMPLICIT Interconception Care and 4th Trimester care model. The position is funded through a federal Health Resources and Services Administration (HRSA) grant with a goal to improve obstetrical and maternal health outcomes through improved training and care delivery among the perinatal workforce. The Program Coordinator will work with an energetic team to identify community maternal health needs, assess possible intervention points and guide implementation of evidence-based practices. In this role, the coordinator will use quality improvement techniques and help track population health metrics for postpartum care across related practices. The Program Coordinator will be responsible for supporting and integrating maternal child health grant initiatives into clinical workflows and training curriculum; provide oversight to network initiatives occurring locally in the institution or in Pennsylvania; monitor project schedules; facilitate the continuous integration of project efforts with their respective grant teams; establish and maintain collaborative relationships with administrators, faculty, and staff; facilitate meeting coordination and documentation of project activities; help prepare progress and financial reports. The Program Coordinator will participate in scheduled project meetings related to grant activities or maternal child health initiatives. Finally, the Program Coordinator will have the capacity for additional training and skill building in EPIC patient lists, dashboards, and other data platforms describing and analyzing population-level data.

Requirements

• Bachelor’s Degree and 2-3 years of post-degree experience or an equivalent combination of education and experience required.
• Highly organized, detail-oriented professional with a passion for maternal and child health.
• Project management skills.
• Ability to juggle multiple priorities across sites and grant activities.
• Aptitude for building collaborative relationships with diverse stakeholders, from frontline clinical staff to academic leadership.
• Clear and consistent communication skills.
• Ability to thrive in a team-oriented environment.
• Solutions-focused mindset.
• Comfort with data collection.
• Comfort with regulatory compliance.
• Comfort with health information systems (such as EPIC) is a plus.
• Genuine curiosity for quality improvement and population health.
• Prior experience in clinical research coordination, public health, or a related healthcare setting will set candidates up for success in this dynamic and rewarding role.

Nice To Haves

• Master’s Degree in public health or health-related concentration preferred.

Responsibilities

• Serve as the principal liaison for assigned sites, supporting the integration of maternal child health grant initiatives into clinical workflows and training curriculum.
• Interface with providers and site clinical teams, foster collaborative relationships with administrators and faculty, and function as a key resource for physicians and healthcare staff on project implementation.
• Oversee and monitor research activities to ensure compliance with human subject protection guidelines and applicable regulatory standards.
• Support IRB submissions and continuing reviews, maintain regulatory and legal documentation, and ensure collected data is accurate, complete, and integrity-intact across all approved protocols.
• Monitor project schedules, develop operational tools, and maintain recordkeeping systems.
• Facilitate meeting coordination, document project activities, and help prepare progress and financial reports.
• Oversee administrative support functions to keep network initiatives on track locally and across Pennsylvania.
• Maintain ongoing communication with provider champions, site personnel, IMPLICIT staff, and leadership.
• Collaborate with other Project Coordinators across sites and grants, contribute to the mentoring of new network staff, and support the continuous integration of project efforts with respective grant teams.
• Maintain adequate inventory of IMPLICIT Network supplies, including multivitamins, blood pressure cuffs, and educational/handout materials.
• Oversee procurement and distribution of grant-specific materials to ensure consistent availability across assigned sites.
• Other duties as assigned

Benefits

• Excellent healthcare
• Tuition benefits for employees and their families
• Generous retirement benefits
• Wide variety of professional development opportunities
• Supportive work and family benefits
• Wealth of health and wellness programs and resources
• Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
• Flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars
• Tuition assistance for employee, spouse, and dependent children at Penn
• Tuition assistance for dependent children at other institutions
• Generous retirement plans (Basic, Matching, and Supplemental)
• Pre-tax or Roth retirement savings options
• Wide variety of investment options through TIAA and Vanguard
• Substantial amount of time away from work
• Long-Term Care Insurance
• Wellness and Work-life Resources
• Professional and Personal Development resources
• Access to a wide range of University resources as well as cultural and recreational activities
• Free or discounted admission and memberships to Penn arts and cultural centers and museums
• Substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks
• Flexible work options
• Forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia
• Adoption Assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level