Program Specialist

Temple University • Philadelphia, PA

5h • Onsite

About The Position

The Program Coordinator is a position within the Strategic Partnership in Healthcare Education and Resources (SPHERE) will report to the Senior Associate Dean of Health Equity and Manager of (SPHERE). The Program Coordinator is responsible for planning, organizing, and overseeing the daily operations and activities of a specific program or department. This role ensures that program goals and objectives are met efficiently by coordinating logistics, managing communications, maintaining records, and supporting staff and participants. The Program Coordinator works closely with internal teams and external partners to facilitate smooth program delivery, monitor progress, and ensure compliance with organizational policies and standards. Key responsibilities typically include scheduling and event planning, programs budget tracking, data management, reporting, and providing administrative and operational support to program leadership. Strong organizational, communication, and problem-solving skills are essential for success in this role. This position will be responsible for developing, implementing, and managing the process of identifying, recruiting and enrolling for all academic programs affiliated with the Lewis Katz School of Medicine and Temple University Health System (LKSOM/TUHS). The Program Coordinator will represent LKSOM/TUHS at conferences, open houses, campus tours, school visits and other recruitment events and will assist in the coordination of these activities as needed.

Requirements

• Bachelor’s degree with at least 3 years of experience working in a university setting with experience that can be demonstrated to be applicable to the duties listed in the job description.
• Demonstrated interpersonal skills and advanced understanding, appreciation, awareness, and knowledge of multicultural issues in higher education, as well as sensitivity and commitment to health equity, diversity, and inclusion with the ability to collaborate and interact with multiple constituencies of diverse identities and backgrounds.
• Strong knowledge of the principles and practices of student recruitment and admissions.
• Ability to build relationships and network with both campus & local community partners.
• Demonstrated experience interacting with and establishing interpersonal connections with culturally diverse populations.
• Outstanding public relations and customer service skills with the ability to promote recruiting events through a variety of social media outlets.
• Excellent verbal and written communication and problem-solving skills.
• Strong presentation skills with the ability to develop and deliver engaging and effective public presentations.
• Detail-oriented with excellent organizational skills and the ability to multitask and meet deadlines in a dynamic work environment.
• Must be team-oriented; capable of exercising independent judgment and discretion.
• Ability to evaluate effectiveness of current recruitment efforts against targets and benchmarks and recommend alternatives as needed.
• Tracking budgets and recruitment/marketing expenditures as needed.
• Current, valid, unrestricted driver’s license with the ability to travel to off-site locations that may not be accessible via public transportation required.
• Ability to work evening and weekend hours, as required.
• Strong knowledge of Microsoft products, particularly Excel and Access.

Nice To Haves

• An equivalent combination of education and experience may be considered.
• Banner software experience a plus.

Responsibilities

• Planning, organizing, and overseeing the daily operations and activities of a specific program or department.
• Coordinating logistics, managing communications, maintaining records, and supporting staff and participants.
• Working closely with internal teams and external partners to facilitate smooth program delivery, monitor progress, and ensure compliance with organizational policies and standards.
• Scheduling and event planning.
• Programs budget tracking.
• Data management and reporting.
• Providing administrative and operational support to program leadership.
• Developing, implementing, and managing the process of identifying, recruiting and enrolling for all academic programs affiliated with the Lewis Katz School of Medicine and Temple University Health System (LKSOM/TUHS).
• Representing LKSOM/TUHS at conferences, open houses, campus tours, school visits and other recruitment events.
• Assisting in the coordination of recruitment activities.
• Maintain professional knowledge in applicable areas by researching recruitment strategies and new trends in the profession as well as participating in professional organizations, workshops and training sessions.
• Assume primary responsibility for the development of marketing materials, development and publishing of monthly newsletter and other print media as well as the management of department website and social media.
• Develop and implement yearly calendar of events and activities aimed at increasing recruitment of students.
• Coordinate, facilitate, and provide organizational support as needed for various activities, programs, and events.
• Maintain accurate data entry of all recruitment activities to provide accurate recruitment statistical reports.
• Assist with the construction of data models, reports, and dashboards responsible for data tracking and analysis.
• Develop and maintain systems that serve to sustain contact with prospective students and target institutions with respective applicants and groups.
• Track and report on diverse recruitment metrics, initiatives and activities.
• Track and report data related to metrics at admission, during training and through graduation.
• Track and report LKSOM alumni contact information including residency placement and place of employment.
• Performs other duties as assigned.

Benefits

• Full medical, dental, vision coverage
• Paid time off
• 9 Federally Observed Paid Holidays
• 3 Personal Days
• Tuition remission - eligible employees and their dependents can obtain a degree TUITION FREE
• A generous retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees