Program Coordinator

Partner Engineering and Science • Torrance, CA

21h • Onsite

About The Position

The Program Coordinator serves as a liaison between clients and internal project staff to coordinate scheduling activities and manage day-to-day client communications.

Requirements

• Must be able to read, write, speak & comprehend English
• Must be able to communicate clearly in person, via email, and over the telephone
• Proficiency in Microsoft Office Suite including Outlook, Word, Excel and PowerPoint and Adobe Acrobat & Reader
• Excellent math and problem-solving skills
• Self-directed, organized, and able to work with minimum supervision
• Ability to work both independently and in a team environment
• Ability to adjust work schedule to meet deadlines and work overtime as needed
• Excellent organizational skills and a demonstrated interest in the building science, energy efficiency and/or sustainability fields.
• Ability to manage deliverables and due dates for many projects at any given time.

Responsibilities

• Coordinate project scheduling activities and day-to-day client communications
• Manage client concerns by providing timely responses and solutions
• Perform data entry following prescribed or established formats
• Coordinate site visit and staff scheduling for project managers
• Communicate with subcontractors to track their availability and assign to projects
• Review energy and water efficiency report findings with clients to answer questions and relate results to program guidelines or expectations
• Assist with client invoicing, setting up new projects, and managing client information in the CRM database
• Attend client meetings, conferences, and networking events
• Assist in the development of documents for proposals and reports and marketing materials
• Enter utility data following established formats
• Track project deadlines, proposal submissions, and report delivery dates in online database
• Research rebate programs and monitor legislative updates as necessary and stay current on requirements of relevant programs
• Adhere to all company policies and procedures and company mission, vision and values
• Timely response to client e-mail and phone messages
• Work effectively with the team

Benefits

• health insurance
• dental insurance
• vision insurance
• vacation and sick time
• 401(k) plan with a company match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level