Program Coordinator

Texas Tech University•Abilene, TX

About The Position

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program. Work in partnership with the Julia Jones Matthews School of Population and Public Health (JJMSPPH) Office of the Dean in the development of an operational launching plan of a new academic program within an established school at the TTUHSC. Work in close collaboration with the TTUHSC Registrar, TTUHSC Office of Enrollment Management, and TTUHSC Office of Student Affairs on developing processes in supporting new incoming as well as ongoing student needs. Collaborate with TTUHSC and JJMSPPH staff on enrollment management processes for all applicants, including but not limited to, transition of applicants to enrolled students and later to alumni. Coordination of all aspects of enrolled student files, including but not limited to, the development and maintaining database information for all undergraduate students, as well as functions of progressions, leave of absence requests, withdrawals, grade change requests, course enrollment, and other duties appropriate to position. Assist in the development of marketing materials and outreach strategies to the academic program and increase enrollment. Provide ongoing quality review for improvements and work in collaboration with faculty in the development of strategies with recommendations. Work in collaboration with faculty and institutional divisions on the development and implementation of a face-to-face orientation to all new incoming students. Responsible for enforcement of university and institutional policies as well as internal student policies. Coordinate student advising and degree audits. Assist in management of student community projects and practice experiences. Partner with recruitment staff on the development and implementation of an annual recruitment plan to include but not limited to high school and community college job fairs, community organization to promote the program and other events as deemed appropriate.

Requirements

High school diploma or equivalent.
Six years of experience in a related field.
Additional education may substitute for experience on a year-for-year basis.

Responsibilities

Perform administrative duties related to planning, directing, and coordinating academic and operational activities of the program.
Develop an operational launching plan for a new academic program in partnership with the JJMSPPH Office of the Dean.
Develop processes to support new and ongoing student needs in collaboration with TTUHSC Registrar, Enrollment Management, and Student Affairs.
Manage enrollment processes for all applicants, including transitions to enrolled students and alumni.
Coordinate all aspects of enrolled student files, including database maintenance, progressions, leave of absence requests, withdrawals, grade change requests, and course enrollment.
Assist in developing marketing materials and outreach strategies to increase program enrollment.
Conduct quality reviews for improvements and collaborate with faculty on strategy development.
Develop and implement a face-to-face orientation for new students in collaboration with faculty and institutional divisions.
Enforce university, institutional, and internal student policies.
Coordinate student advising and degree audits.
Assist in managing student community projects and practice experiences.
Develop and implement an annual recruitment plan with recruitment staff, including job fairs and community outreach.