Program Coordinator, Association for Library Service to Children (ALSC) and Reference and User Services Association (RUSA)

American Library Association•Berwyn, IL

3d•Hybrid

About The Position

The Association for Library Service to Children (ALSC) and the Reference and User Services Associations (RUSA), divisions of the American Library Association (ALA), are seeking a full-time Program Coordinator. This is a shared role providing administrative support across each division’s programs, projects, and initiatives, and also supports member engagement activities. ALSC is dedicated to library service to children and teens, while RUSA serves all types of libraries in reference, user services, adult readers advisory, collection development, resource sharing, genealogy, archives, business reference, and reference technology. Both divisions collaborate with other ALA units and partner organizations to develop professional development, programs, and services. This position will support these efforts by responding to member emails, supporting committee volunteer appointments and work, assisting with the implementation of division award programs (including the Youth Media Awards), and providing administrative support for division programs and projects. The role involves handling everyday administrative needs, monitoring project deadlines for timely completion, and serving as a staff liaison for several member committees to support the divisions’ strategic plans. This position is integral to advancing the priorities, committees, activities, and projects across each division through collaborative work within and outside of ALA.

Requirements

Bachelor’s degree required.
Experience in and knowledge of the children’s and teens book publishing industry and/or user reference services.
Strong writing and verbal communication skills.
Proven ability to organize and follow through on projects.
Ability to plan and execute projects within established deadlines.
Ability to make sound decisions regarding competing priorities.
Intermediate to advanced proficiency in MS Office, and some proficiency in member databases such as iMIS and project management tools such as Asana and Airtable.
Knowledge of HTML and Drupal, or other CMS is helpful.

Responsibilities

Partner closely with the ALSC and RUSA Executive Directors to ensure activities of the book and media awards programs are completed by established deadlines.
Support collaborative opportunities across divisions and units of ALA that support programs and projects benefiting members of the division.
Support staff in development of award ceremonies at Annual Conference.
Maintain, update, and archive the division’s program and project records.
Support both in-person and virtual book and media and other awards programming, ensuring relevance, accessibility, and strong member engagement.
Work with the ALSC and RUSA Executive Directors to support board meeting scheduling, document collection, and dissemination for board reports.
Support application collection and notification for division scholarships and grants.