Children and Youth Program Coordinator - 2025860

World Relief•Rochester, NY

About The Position

World Relief seeks a Part-Time Children & Youth Coordinator to lead the day-to-day operation, instructional quality, and classroom experience of Children & Youth programming. Working under the direction of the Education Program Manager, this role coordinates curriculum, classroom operations, volunteers and interns, family communication, attendance, safety, and program logistics. This is a part-time position for 20 hours per week. Schedule Requirements: Monday-Thursday, 5pm-8pm and then miscellaneous hours, both AM and PM.

Requirements

Mature and personal Christian faith
Committed to the mission, vision, and values of World Relief
Desire to serve and empower the Church to impact vulnerable communities
Able to affirm and/or acknowledge World Reliefs Core Beliefs , Statement of Faith , Christian Identity and National Association of Evangelicals' For the Health of The Nation document
Valid drivers license, access to reliable vehicle and ability to pass MVR standards
Previous experience working with children in a daycare, classroom, or similar setting
Deep commitment to the care, safety, and overall well-being of children
Ability to be flexible and responsive to the evolving needs of children and their families
Strong interpersonal skills and the ability to work well in a multicultural, team-oriented environment
Comfort engaging with children in structured and creative activities, including arts-based programming
Willingness to take direction and collaborate closely with supervisors and team members
Ability to maintain confidentiality and uphold World Relief’s values and policies

Nice To Haves

Bi-lingual ability preferred
Previous experience running programs and/or previous experience overseeing children and youth in a similar setting
Previous experience working with children and youth
Previous cross-cultural experience highly desired
Highly self-motivated with the ability to work independently and within necessary deadlines
Ability to problem-solve and multi-task
Enjoy working in a fast paced, challenging, and fluid environment
Excellent organizational skills and high attention to detail
Dependable and consistent in attendance and performance
Ability to work well as part of a team and with diverse groups of people

Responsibilities

Lead the day-to-day operation and instructional quality of the Children & Youth program within the manager’s overall goals and priorities.
Provide the manager with regular updates on attendance, classroom needs, child engagement, volunteer performance, and emerging concerns.
Recommend program improvements based on classroom experience, family feedback, and child needs.
Attend and actively participate in relevant staff meetings, department meetings, and Children & Youth Community of Practice meetings to support collaboration, professional development, and program improvement.
Own all Children & Youth curriculum development and weekly lesson planning (art, music/dance, literacy, STEM, wellness, life skills, etc.), including adapting and implementing pre-set curricula.
Prepare lesson materials and organize supplies needed for each program night.
Lead evening Children & Youth classes and assign specific roles to volunteers and interns each night (e.g., art activity, dance/music, sign-in, small-group support).
Maintain a clean, organized, developmentally appropriate, and safe classroom environment.
Plan program-specific special activities and contribute ideas, curriculum, and logistics planning for camps and other Children & Youth programs.
Help coordinate and lead two to three summer camps annually for refugee and immigrant children, including supporting curriculum development, activity planning, volunteer coordination, logistics, and day-of program implementation.
Identify the number and type of volunteers needed for each Children & Youth session and communicate staffing needs or gaps to the manager.
Provide CAP/Children & Youth-specific orientation and coaching, including child safety, classroom routines, behavior support, and activity facilitation.
Develop and update CAP-specific volunteer training materials and contribute program-specific content to larger volunteer trainings.
Direct and support Children & Youth volunteers and interns during each class session and provide feedback on classroom performance.
Manage the Children & Youth roster, waitlist, registration paperwork and consents, and routine enrollment follow-up.
Run or oversee nightly child sign-in and sign-out procedures and ensure records are complete and accurate.
Track absences and attendance patterns; direct parents to contact the coordinator regarding routine absences and class-specific questions.
Maintain routine communication with parents regarding attendance, program updates, child progress and engagement, special events, and class-specific changes.
Flag chronic attendance concerns, safety concerns, or significant family needs to the manager for follow-up when appropriate.
Input and maintain official Children & Youth class and program data in Dynamics when an intern is not available to do so.
Implement child-safety policies and emergency procedures during program hours; complete incident reports and immediately escalate serious concerns to the appropriate supervisor.
Track classroom and program supplies and submit purchase requests before materials are needed.
Maintain required Children & Youth forms and program-level documentation.
Provide the manager with Children & Youth program updates, photos and stories (when permitted), volunteer needs, and upcoming activities for newsletters, outreach, and other communications.
Maintain program-specific communication with families and volunteers regarding immediate Children & Youth class needs, updates, or changes.
Support relationships with community partners involved in Children & Youth activities and communicate program needs or opportunities to the manager.
Maintain Children & Youth supply inventory, organize materials, and submit timely purchase requests.
Coordinate routine classroom setup, cleanup, and program logistics.
Plan the detailed operational needs of Children & Youth activities and special events, escalating larger budget or logistical decisions to the manager.
Perform other duties and responsibilities as assigned that may not be specifically listed in this job description but are reasonably related to the development, coordination, operation, or improvement of Children & Youth programming.
Support additional Children & Youth initiatives, special events, programming needs, and organizational priorities as assigned by the manager.