Program Coordinator Division 30

Menemsha Development Group•Norwell, MA

4d•Onsite

About The Position

The Program Coordinator will serve as the go-to-person and will provide administrative support to the Program team. In this role you will manage a wide range of tasks within a single project or within a multi-project, high volume, program. An ideal candidate is someone who thrives in a fast-paced environment, is proactive, and who will manage complex administrative projects with a strong attention to detail. This position provides the opportunity to learn from and work with multiple divisions of the company including Program Management, Construction, Estimating, Accounting, Survey and Design.

Requirements

Strong client service orientation, willingness to learn, strong work ethic and diligence.
Perseverance and creativity in getting the job done, self-motivated, excellent analytical skills.
Excellent verbal and written communication skills.
Strong multi-tasking ability.
A “do whatever it takes” attitude.
Strong Microsoft Office and Outlook experience required.
Strong organizational skills, attention to detail, ability to prioritize.
Previous experience providing complex administrative support, preferably in Construction or a related field.
Solid knowledge of construction processes and procedures.

Nice To Haves

Basic Construction knowledge preferred but not required.
Higher education and/or certifications related to Construction Management preferred.
Timberline and Procore knowledge a plus.

Responsibilities

Execute comprehensive project updates in OPM (Menemsha’s online project management system).
Facilitate program/project meetings as needed, maintaining meeting minutes and following up on team deliverables.
Support preparation of project/program specific reporting (i.e., weekly client reports, project schedule updates, program master schedule updates).
Secure Client, Landlord and/or Municipality certificates of insurance.
Release mall deposits, check requests, and additional documentation required for project start.
Research permit requirements, prepare permit applications, and track status, as required.
Review, document, and understand client contract terms. Manage those terms and ensure adherence to mitigate Menemsha's Liability, (i.e., insurance, billing terms, bonds, project deliverables).
Monitor plan revisions, distribute to field, subcontractors, and project team as directed by the PM.
Assist with procurement and vendor coordination, placing orders and tracking deliveries.
Support field supervision with temporary labor requests, utility coordination, and equipment requests (dumpsters, lifts, porta potty, etc.).
Track timeliness of responses to RFI's, change orders, submittments etc. to support project/program schedule.
Coordinate timely closeout of project and assist in gathering client required closeout documentation.
Monitor status of project billings and payments.
Respond to subcontractor and/or vendor payment inquiries as needed.
Provide support in subcontractor lien waiver collection as needed
Train new members of the project management team on systems and procedures; Provide client specific training and direction, as needed.
Assist with warranty calls, researching and fulfilling warranty requirements.