Division Coordinator

Signorelli Company•The Woodlands, TX

3d•Onsite

About The Position

The Division Coordinator, Commercial Development supports the execution and effectiveness of the Commercial Development team by coordinating project workflows, maintaining operational systems, and ensuring alignment across internal and external stakeholders. This role is designed to enhance team efficiency by owning key processes, improving organization and visibility across projects, and proactively identifying and addressing operational needs. The position serves as a critical partner to Commercial leadership, enabling focus on strategic priorities while ensuring day-to-day execution remains on track.

Requirements

High School Diploma or equivalent required.
3 to 6 years of experience in operations, project coordination, administrative operations, or a related field
Experience supporting multiple stakeholders in a fast-paced, deadline-driven environment
Exposure to real estate development, construction, or contract documentation
Experience supporting project-based teams
Excellent verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint).
Ability to manage multiple priorities with professionalism and discretion.
Positive, team-oriented attitude with a commitment to problem-solving and continuous improvement.
Professional manner and a strong ethical code.
Capable of resolving issues and managing interactions with upset homeowners.
Excellent interpersonal, customer service, and communication skills.
Excellent time management skills with a proven ability to meet deadlines.
Ability to build positive working relationships across all members in the organization.

Nice To Haves

Bachelor’s Degree in Business Administration or related field preferred.

Responsibilities

Support day-to-day operations across pre-development, active development, and asset management activities
Coordinate project timelines, deliverables, and communication across multiple active projects
Maintain visibility into project status and proactively identify potential risks, delays, or gaps
Partner with leadership to ensure priorities, deadlines, and key initiatives are clearly tracked and executed
Develop, implement, and maintain systems to track project milestones, documentation, and deliverables
Establish and enhance processes related to document management, reporting, and cross-functional coordination
Identify inefficiencies or breakdowns in workflows and recommend practical, actionable solutions
Standardize templates, tools, and reporting formats to improve team consistency and effectiveness
Compile, organize, and summarize project, financial, and operational data into clear and usable formats
Prepare internal reports, dashboards, and presentation materials for leadership
Conduct research related to development projects, vendors, market activity, and industry trends
Translate detailed information into concise summaries to support team awareness and decision-making
Review, organize, and track contracts, agreements, and project documentation for completeness and accuracy
Coordinate document flow between internal stakeholders and external partners including consultants, legal, and vendors
Maintain structured and accessible digital filing systems across all Commercial Development projects
Serve as a liaison between Commercial Development, Finance, Asset Management, and Corporate teams
Coordinate onboarding and engagement of consultants, vendors, and partners
Ensure timely follow-up, communication, and execution across stakeholders
Provide back-up support to the Executive Assistant for the CEO and CFO as needed
Assist with coordination of corporate initiatives, meetings, and events
Support preparation of executive-level materials and presentations
Exercises independent judgment in managing priorities, coordinating workflows, and resolving operational challenges
Determines appropriate escalation points and when leadership input is required
Proactively identifies needs, gaps, and opportunities for improvement without direct instruction