Program Coordinator - Department of Psychiatry and Behavioral Sciences
About The Position
The Department of Psychiatry & Behavioral Sciences within the UW School of Medicine currently has an outstanding opportunity for a Program Coordinator to join their team. Reporting to the Associate Director of Education, the Psychiatry Residency Program Coordinator is responsible for supporting the day-to-day operations, accreditation activities, and educational mission of the Boise Psychiatry Residency Program. By coordinating administrative processes, supporting residents and faculty, and fostering strong partnerships across the University of Washington, Boise VA, and affiliated training sites, this position helps ensure an exceptional training experience and contributes to the development of WWAMI’s future psychiatry workforce.
Requirements
- High school graduation or equivalent AND two years of experience in graduate medical education or a higher education environment.
- Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Nice To Haves
- Demonstrated success in management of programs, activities, or units.
- Proficient knowledge of Microsoft Access, PowerBI, and/or other database programs; knowledge of Office 365 suite, including PowerApps and Power Automate, preferred.
- Experience with web editing tools such as Wordpress.
- Previous experience working in graduate medical education at the University of Washington.
- Familiarity with ACGME, VA Office of Academic Affiliations (OAA), AAMC, and other accrediting and regulatory bodies that affect resident and fellow education and training.
Responsibilities
- Coordinate day-to-day residency program activities, including managing schedules and calendars, maintaining program documentation, tracking attendance, coordinating didactics and conferences, and supporting ongoing program operations.
- Maintain resident files and training records, process verification requests, monitor required training and compliance documentation, and ensure accurate residency program data and records.
- Coordinate residency recruitment processes, including scheduling interviews, supporting applicant communications, and assisting with recruitment events and related logistics.
- Plan and support educational conferences, resident events, orientation activities, graduation ceremonies, and other program-sponsored activities that enhance the resident experience.
- Support the onboarding of new residents and the offboarding of graduating residents, including coordination of required documentation, systems access, and orientation activities.
- Maintain data and information in residency management systems, scheduling platforms, SharePoint sites, Teams groups, websites, and other program tools to ensure accuracy and accessibility.
- Assist with activities that support program accreditation, regulatory compliance, and institutional requirements, including maintaining documentation and monitoring training requirements.
- Collaborate with faculty, residents, program leadership, UW School of Medicine, the Boise VA, and affiliated training sites to support program administration and ongoing operational needs.
- Participate in process improvement initiatives, program reviews, professional development activities, and other projects that enhance program effectiveness and operational excellence.
Benefits
- For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
