Program Coordinator

The Educational Alliance Inc.•New York, NY

8d•Onsite

About The Position

Educational Alliance brings together and partners with diverse communities in Lower Manhattan, offering individuals and families high-quality, multi-generational programs and services that enhance their well-being and socioeconomic opportunities. We are a place where everyone is welcome and where progress is powered one relationship at a time. We are proud of our legacy as a Jewish organization and we provide high-quality, transformational services and programs to all New Yorkers through our network of community centers on Manhattan’s Lower East Side and East Village. As we have for 130 years, we offer best-in-class programming–now across 15 sites—focusing on a mix of education, health and wellness, arts and culture, and civic engagement. Early Childhood at Manny Cantor Center is helping to build a vision for progressive education on the Lower East Side. Inspired by progressive preschools around the world, we believe that all children learn through inquiry, exploration and play in the context of strong relationships and a sense of belonging. We are seeking a full time Program Coordinator who will provide critical support to families, teachers and staff as well as facilitate the day-to-day operations of our school. Through partnering with teaching staff and administration, the Program Coordinator will support operations, data entry and workflow functions for Eastly Childhood programs. The Program Coordinator will ensure full compliance with applicable, local, state and federal regulations and lawed that govern Educational Alliance programs and facilities, including permit applications, recertification audits, and site inspections.

Requirements

Experience in school operations and working with families of diverse socio-economic backgrounds required
Ability to read, write, and communicate in English
Strong document management and maintenance skills
Strong knowledge of MS Office Suite and advanced computer literacy

Nice To Haves

Bachelors Degree and knowledge of Early Childhood Education preferred
Knowledge of DOH, Head Start or NYCDOE regulations and policies preferred
Excellent interpersonal, verbal and written communication skills
Bilingual in English/Spanish or English/Chinese (Mandarin or Cantonese) a plus

Responsibilities

Support families through the enrollment process by assisting them in completing all required paperwork for registration
Collaborate with the Director of Operations to ensure all documents have been submitted for health and wellness compliance
Document fires drills and lockdowns
Work with the Director of Operations to complete any school operations tasks as necessary
Maintain a binder of incidents report and ensure proper and complete documentation.
Build respectful relationships with families and answer any questions about program services and supports
Maintain and adhere to confidentiality practices and the responsibilities of Mandated Reporting
Collaborate with the Admissions Manager to plan and execute one school wide family event each quarter and support family engagement initiatives
Manage and maintain current physical and digital files for all children.
Update family case notes, class rosters and attendance as needed
Support day-to-day administrative operations of the Early Childhood program, including answering phones, filing, faxing, supply inventory, and greeting guests
Create and translate flyers, forms and mass emails to provide information about program events and relevant opportunities to families
Work with the Data Manager to complete any vendor portal updates, record attendance, and enroll students
Ensure all information in Child Plus is accurate and up to date
Attend staff meetings, professional development, program enrichment and other events as assigned (sometimes outside of work hours)
Perform other duties as assigned