Program Coordinator

Perelman School of Medicine at the University of Pennsylvania

20d•$24 - $30•Onsite

About The Position

The Department of Family Medicine and Community Health at the University of Pennsylvania seeks a Program Coordinator to support a portfolio of grant-supported maternal and child health programs. This role involves working collaboratively with a multidisciplinary team to identify community maternal health needs, implement evidence-based practices, and apply quality improvement techniques to track postpartum population health metrics. The Program Coordinator will integrate grant initiatives into clinical workflows, oversee network projects locally and statewide, manage project schedules, and maintain relationships with administrators, faculty, and clinical staff. The position also includes supporting meeting coordination, preparing progress and financial reports, and ensuring seamless collaboration across grant teams. The role is funded through a federal Health Resources and Services Administration (HRSA) grant aimed at improving obstetrical and maternal health outcomes through enhanced training and care delivery for the perinatal workforce. The Program Coordinator will utilize quality improvement techniques and track population health metrics for postpartum care. Additional training and skill-building in EPIC patient lists, dashboards, and other data platforms for describing and analyzing population-level data may be provided.

Requirements

Bachelor’s Degree and 2-3 years of post-degree experience or an equivalent combination of education and experience required.
Highly organized, detail-oriented professional with a passion for maternal and child health.
Project management skills.
Ability to juggle multiple priorities across sites and grant activities.
Aptitude for building collaborative relationships with diverse stakeholders, from frontline clinical staff to academic leadership.
Clear and consistent communication skills.
Thrives in a team-oriented environment.
Approaches challenges with a solutions-focused mindset.
Comfort with data collection.
Comfort with regulatory compliance.
Comfort with health information systems (such as EPIC) is a plus.
Genuine curiosity for quality improvement and population health.
Prior experience in clinical research coordination, public health, or a related healthcare setting will set candidates up for success.

Nice To Haves

Master’s Degree in public health or health-related concentration preferred.

Responsibilities

Serve as the principal liaison for assigned sites, supporting the integration of maternal child health grant initiatives into clinical workflows and training curriculum.
Interface with providers and site clinical teams, foster collaborative relationships with administrators and faculty, and function as a key resource for physicians and healthcare staff on project implementation.
Oversee and monitor research activities to ensure compliance with human subject protection guidelines and applicable regulatory standards.
Support IRB submissions and continuing reviews, maintain regulatory and legal documentation, and ensure collected data is accurate, complete, and integrity-intact across all approved protocols.
Monitor project schedules, develop operational tools, and maintain recordkeeping systems.
Facilitate meeting coordination, document project activities, and help prepare progress and financial reports.
Oversee administrative support functions to keep network initiatives on track locally and across Pennsylvania.
Maintain ongoing communication with provider champions, site personnel, IMPLICIT staff, and leadership.
Collaborate with other Project Coordinators across sites and grants, contribute to the mentoring of new network staff, and support the continuous integration of project efforts with respective grant teams.
Maintain adequate inventory of IMPLICIT Network supplies, including multivitamins, blood pressure cuffs, and educational/handout materials.
Oversee procurement and distribution of grant-specific materials to ensure consistent availability across assigned sites.
Other duties as assigned.

Benefits

Excellent healthcare benefits for employees and their families
Tuition benefits for employees and their families
Generous retirement benefits
Wide variety of professional development opportunities
Supportive work and family benefits
Wealth of health and wellness programs and resources
Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
Flexible spending accounts for eligible health care and dependent care expenses
Tuition assistance at Penn
Tuition assistance for dependent children at other institutions
Generous retirement plans (Basic, Matching, and Supplemental)
Pre-tax or Roth savings options for retirement
Wide variety of investment options through TIAA and Vanguard
Substantial amount of time away from work (vacations, personal affairs, illness/injury recovery, family time)
Long-Term Care Insurance (optional, with underwriting for family members)
Wellness and Work-life Resources
Professional and Personal Development resources
Access to University resources, cultural and recreational activities (libraries, athletic facilities, arboretum, art galleries)
Free or discounted admission and memberships to Penn arts and cultural centers and museums
Discounts on goods and services (new cars, cellular phone service, movie tickets, theme parks)
Flexible Work Hours
Penn Home Ownership Services (forgivable loan for eligible employees)
Adoption Assistance (reimbursement for qualified expenses up to two adoptions)