Program Coordinator

American Heart Association • Dallas, TX

1d • Hybrid

About The Position

The American Heart Association has an excellent opportunity for a Program Coordinator, Strategic Research Team, in our National Center office located in Dallas, TX. This position is a temporary role with an end date no later than June 30, 2027. This position will work in a hybrid setting (in the office at least 2 days a week, as needed) at our Dallas office. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs.

Requirements

• High School Diploma or GED
• Minimum three (3) years of related experience required
• Demonstrated evidence of strong customer service and organizational skills
• Ability to communicate information accurately and effectively to a variety of audiences
• Experience working with databases and electronic reporting tools
• Strong attention to detail
• Strong computer skills (Word, PowerPoint, Excel)

Nice To Haves

• Bachelor’s degree from a four-year college or university
• Experience managing application, notification, and awards processes preferred
• Experience in research administration with a funding organization
• Experience/proficiency with an electronic research administration system
• Experience working with volunteers, particularly science volunteers

Responsibilities

• Provides administrative and technical support services within the Association's strategic research awards team, focusing on process and day-to-day management.
• Conduct data quality reviews for the team and assist investigators and their institutional officers in understanding and interpreting the Association's policies and procedures to ensure compliance with research awards.
• Manages notification to research applicants and institutions.
• Manages grant agreements for awarded projects.
• Manages award activation process (collecting forms and resolving concerns).
• Supervises awards for compliance with American Heart Association policies and procedures.
• Manages active awards, change requests, and related inquiries.
• Reviews annual financial reports for compliance with policies.
• Monitors periodic scientific report submissions.
• Provides information and consultation to all customer groups (awardees, institutional personnel, and sponsors).
• Supports the team through assistance with scheduling meetings, follow-up with attendees, proofreading documents, preparing for applicant webinars, preparing and leading applicant webinars.
• Conducts data quality reviews to evaluate the accuracy of information and reports.
• Supports annual institutional audit.
• Assists management with special projects as needed/assigned.

Benefits

• Competitive base salary
• Annual salary planning and incentive programs
• Access to Employee Resource Groups (ERG)
• Professional mentoring program
• Access to Heart U, the Association’s national online university, with more than 100,000 resources

What This Job Offers

• Career Level: Mid Level
• Education Level: High school or GED