Program Coordinator

Stefanini Group•Dearborn, MI

15d•Onsite

About The Position

Stefanini Group is hiring a Program Coordinator in Dearborn, MI. This role supports the planning and execution of leadership events and governance forums within the Enterprise Technology (ET) organization. The Program Coordinator will partner with primary project leads to coordinate cross-functional activities, manage documentation, and help keep team initiatives on track.

Requirements

Event planning
Communications
Employee engagement
Microsoft Office
Administration
2+ years of experience in IT
Previous experience in program/project coordination, cross-functional stakeholder support, or event logistics within a large-scale corporate environment.
Experience coordinating across multiple business functions or departments to support shared goals and timelines.
Strong skills in the Microsoft 365 suite, including Outlook, Teams, SharePoint, PowerPoint, Excel, and Copilot; familiarity with task/milestone tracking tools such as Planner and SharePoint to support program coordination.
Clear and effective written and verbal communication skills, with a focus on professional coordination.
Exceptional attention to detail and the ability to track multiple moving parts, deliverables, and timelines across concurrent initiatives.

Nice To Haves

Experience with Copilot and/or Open Code AI tools.

Responsibilities

Logistical Assistance: Support the execution of large-scale events, including Town Halls and All Hands meetings. This includes assisting with venue logistics, audio-visual coordination, and attendee invitation lists.
On-Site Support: Serve as a point of contact during live events to assist with room setup and on-site logistics, ensuring a seamless experience for leaders and participants.
Administrative Partnership: Coordinate with other departments to align schedules and ensure consistent event planning across the enterprise.
Agenda Development: Assist in the creation and management of meeting agendas for recurring governance forums and leadership sessions.
Process Support: Support timeline and milestone tracking across project workstreams, flagging schedule risks as needed. Partner with the broader team to keep deliverables within the agreed scope and timeline.
Gap Coverage: Provide flexible administrative support during peak event cycles or when organizational needs require it.
Collaborative Spirit: Strong ability to work as part of a team, support primary leads, and partner effectively with administrative colleagues.
Operational Discipline: High level of accuracy in managing agendas, tracking action items, and maintaining documentation.
Proactive Coordination: Ability to identify upcoming logistical needs and timeline risks and coordinate mitigation actions before issues arise.
Professionalism: Maintain a steady, professional presence when interacting with senior leaders and their support teams.