Program Coordinator

Eichleay, Inc.•Blaine, WA

6d•$28 - $40•Hybrid

About The Position

We are seeking a Program Coordinator to provide administrative and document control support functions for established project programs at a client site in Blaine, WA. This position reports to Eichleay’s Support Services Department Manager and will support project managers, engineers and project controls for the program. As the Program Coordinator, your primary responsibilities in this position will provide professional and efficient administrative and technical support for a suite of projects, cooperative assistance among work groups, visitors, and contract companies. Some specific aspects will cover document control and project coordination. In this role, you will also be responsible for preparing spreadsheets, reports, presentation packages, and other engineering and administrative documents.

Requirements

High School diploma
5 years’ experience; or equivalent combination of education, training and experience.
Proficient with Microsoft Excel, Outlook, PowerPoint, Teams, Visio, Word; Adobe, Bluebeam Revu, Maximo, Snag-It, and other specific software applications.
Excellent written and verbal communication skills.
Strong organizational skills and ability to manage multiple tasks and requests.
Handle information of a confidential nature.
Work under pressure to agreed deadlines and cope with change.
Self-motivated to prioritize and manage potentially conflicting situations.
Demonstrate a “can do” attitude as a key team member with flexibility, enthusiasm, reliability, and discretion.
HHFT Safety Training and current card or ability to obtain.
Client Safety Training and current badge or ability to obtain.
TWIC Certification and current card or ability to obtain. TWIC card must be obtained prior to start date or start date may need to be adjusted.
Background screening including previous employment, education, criminal history, and driving record verification.
Participation in random drug and alcohol programs.
Authorization to work in the US without the need for sponsorship.
Ability to be badged and maintain a badge as a safety sensitive position and/or within the Building and Construction trade for process safety management governed facilities.
In-depth drug screening for all positions.

Nice To Haves

Option to work from home on Fridays, with prior approval from the program manager.

Responsibilities

Demonstrates awareness and commitment to health, safety and environmental issues.
Provide support to Project Managers, Project Controls, Field Coordinators, third party engineering companies and other staff or contractors.
Liaison between the program and/or project and various departments using tact, discretion, respect, and courtesy to develop effective working relationships.
Support Project Managers with project documentation and project assistance, as requested.
Assist in clerical, filing, scanning, printing, building binders/booklets, organizational, and overall general needs.
Maintain tracking registers and project filing.
Use Outlook to schedule meetings, coordinate calendars/resources, and setup project distribution lists.
Act as a scribe for program or project meetings as requested; compile action items and submit to supervisors of meetings; take meeting notes and distribute.
Assist with new hire onboarding, including set up IT equipment requirements for new hires, transfers, and third-party contractors (i.e., computers, monitors, keyboard/mouse, docking stations). Generate Help Desk tickets in support of these groups.
Submit visitor requests and act as escort.
Receive, log, and distribute Request for Information (RFIs), following up to ensure timely response.
Assist Project Managers to ensure IFA comments are captured and entered on the IFA master log.
Project documentation responsibilities, including: Review engineering packages for quality and compliance with client document management standards and policies. Assemble and issue engineering packages for small capital refinery projects. Timely turnover of project closeout deliverables, CAD files, SPI documentation, redlines, As-built drawings, QA/QC documents and final vendor documentation. Setting up project folders and completing the project file index requests.