Program Coordinator

City of Fort Collins•Fort Collins, CO

14d•Onsite

About The Position

The Project Coordinator for Art in Public Places will coordinate and support public art initiatives located in Fort Collins, Colorado. The Role of Art in Public Places (APP): The City established the APP program in 1995 to integrate art into our community through acquisition and maintenance of public art. Art in Public Places directly funds art through construction projects in Fort Collins. City of Fort Collins capital projects (budgeted for more than $250,000) dedicate 1% of estimated costs to add art to these projects.

Requirements

Demonstrated cultural competence to effectively interact, work, and develop meaningful relationships with people of diverse identities, perspectives, and cultural backgrounds.
Strong learning orientation. Leverages all resources and is creative in ways of learning for self to continue adapting to changing issues and trends.
A desire and ability to understand the diverse needs of internal and external customers, and to create experiences and deliver services that exceed their expectations.
A desire and ability to utilize digital tools for organizational information, individual, and teamwork.
Ability to contribute effectively and creatively in a team-oriented, collaborative environment.
Ability to follow departmental policies and procedures and ability to interpret them appropriately.
Ability to work effectively both independently and as part of a team.
Knowledge of principles of budget management and business practices.
Excellent planning and organizational skills.
Attention to detail and ability to handle multiple tasks effectively.
Must be proactive, able to prioritize, and adapt in a diverse and ever-changing environment.
Excellent customer service skills.
Ability to develop and maintain positive and effective working relationships with employees, management, customers, and general public.
Proficiency in Microsoft Office software including word processing, database, and presentation.
Knowledge of photo editing and graphics applications (Adobe Illustrator, Photoshop, and InDesign preferred.
Excellent verbal and written communication skills.
Ability to lead, train and provide work direction.
Knowledge of math and accounting functions.
Maintains and leads a safe working environment.
Bachelor’s degree in art, arts administration, art history, or related field from an accredited college.
Experience in project management.

Nice To Haves

Knowledge of photo editing and graphics applications (Adobe Illustrator, Photoshop, and InDesign preferred.

Responsibilities

Coordinate and assist in the full lifecycle of large public art project/s and or manage small public art projects, including planning, artist selection, design development, fabrication, installation, and project documentation
Develop and maintain project timelines, budgets, and work plans
Work with cross-functional teams, including internal staff, partners, artists, fabricators, engineers, and contractors
Assist and monitor project scope, risks, and changes, ensuring projects stay on schedule and within budget
Maintain project documentation and records
Duties must align/adhere to APP and City policy and regulations
Coordinate and create related documents for necessary approvals by the Arts & Culture Board and City Council
Maintain online public art inventory
Coordinate public art maintenance
Serve as a liaison for commissioned artists (visual and performance) guiding them through project requirements, processes, and expectations
Facilitate artist selection processes including RFQ/RFP, panel coordination, interviews, and contract development
Build and maintain relationships with community members, partners, and stakeholders to ensure projects are inclusive and responsive
Assist in processing contracts, scopes of work, and agreements with artists and vendors
Support staff to ensuring compliance with local, state, and federal regulations, including public procurement processes
Support and/or lead community engagement efforts related to public art projects
Translate project team input into project direction in collaboration with artists
Create outreach documents and schedule outreach events
Work with the APP staff in communicating updates to the general public through the website, social media and newsletters
Assist in tracking and managing project budgets
Create, process and track invoices and work orders
Schedule project team meetings to discuss installation logistics
Help coordinate site readiness, permitting, and installation logistics
Work with engineers, fabricators, and city departments to ensure safety and feasibility
Help coordinate installation to ensure alignment with approved designs and standards