Program Coordinator, Texas McCombs

University of Texas at Austin

1d • Onsite

About The Position

The Program Coordinator provides strategic and operational support to the Managing Director of Industry Engagement and gift officer team by serving as the primary internal collaboration lead and central point of coordination for academic, programmatic, and engagement information across the McCombs School of Business and the broader University of Texas at Austin. This position maintains comprehensive knowledge of school and university offerings; manages the annual Industry Engagement catalogue; oversees marketing and communications materials; supports proposal development and stewardship strategy; and ensures accurate, consistent information-sharing across stakeholders.

Requirements

• Bachelor’s degree and three years of experience in development, business development, account management, corporate relationship management, university relations, corporate recruiting, sales, or a related field.
• Demonstrated experience in relationship building, stakeholder coordination, or customer engagement.
• Strong interpersonal skills and the ability to work effectively with faculty, staff, executives, students, and external partners.
• Ability to manage multiple responsibilities simultaneously in a fast-paced environment.
• Strong analytical abilities, attention to detail, and capacity to synthesize complex information accurately.
• Demonstrated ability to maintain professionalism, confidentiality, and discretion.
• Proven ability to meet deadlines, exercise sound judgment, and approach work with strategic insight.
• Willingness to travel and work evenings or weekends, as required.
• High level of proficiency with digital tools, database systems, Internet research, Excel, PowerPoint, and related software.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Experience with CRM systems (including VIP and Salesforce) and demonstrated database management proficiency.
• Experience developing or reporting on metrics, dashboards, or analytics for outreach or engagement efforts.
• Prior experience with corporate and/or foundation solicitation, proposal development, or stewardship.
• Experience working with senior executives, university leadership, faculty, and students.
• Experience working with complex datasets, cross-functional collaborations, and multi-stakeholder initiatives.
• Prior experience in higher education, academic administration, or industry engagement roles.

Responsibilities

• Serve as the primary liaison to internal stakeholders across McCombs—including academic departments, centers, institutes, program offices, faculty, and administrative units—to gather, maintain, and communicate program information, engagement opportunities, and annual updates.
• Maintain expert-level, up-to-date knowledge of McCombs and UT Austin programs, centers, research initiatives, and corporate engagement offerings; attend internal events and meetings to ensure ongoing familiarity with institutional activities.
• Maintain the annual Industry Engagement catalogue of programs and funding opportunities, ensuring accuracy, comprehensive coverage, and alignment with strategic goals.
• Support Industry Engagement gift officers in portfolio planning, strategic engagement discussions, and development of tailored proposals and stewardship strategies.
• Identify and communicate opportunities for partner involvement beyond recruitment, including research collaborations, experiential learning engagements, speaking roles, community events, and center-based initiatives.
• Coordinate with internal collaborators—including Development, Marketing & Communications, and academic units—to ensure consistent, accurate, and aligned communication of corporate engagement offerings.
• Provide onsite and logistical support for corporate visits, meetings, events, and partner activities as needed.
• Oversee and maintain the Industry Engagement marketing suite, including center overviews, program summaries, partnership materials, engagement one-pagers, and digital assets.
• Collaborate with the Development Associate and Marketing & Communications teams to support website updates, produce high-quality collateral, and ensure consistent branding and messaging across channels.
• Lead or contribute to the preparation, drafting, editing, and assembly of corporate proposals, stewardship reports, and strategic documentation; develop assigned proposal sections as needed.
• Support gift officers in aligning partner interests with institutional priorities using the updated program catalogue and research database.
• Develop and produce corporate engagement reports, snapshots, stewardship communications, and donor-facing materials.
• Support data analytics efforts, including reporting and evaluation tools that enhance stewardship, partner experience, and decision-making.
• Manage McCombs-branded merchandise inventory for stewardship and engagement purposes.
• Assist with coordination of donor recognition events, corporate engagements, and special initiatives supporting Industry Engagement’s overarching goals.
• Develop, manage, and update a comprehensive database of corporate funding initiatives, sponsorship packages, and center-based opportunities.
• Prepare briefing materials, agendas, and supporting documentation for corporate meetings, strategy sessions, and internal planning discussions.
• Engage with cross-campus partners to ensure coordinated information-sharing and alignment on joint projects or initiatives.

Benefits

• Teacher Retirement System of Texas (TRS)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level