Program Coordinator (East Coast)

IQVIA•Parsippany, NJ

14h•Remote

About The Position

MedForce, an IQVIA business, provides best-in-class medical communication services to help life sciences companies connect with HCPs – and improve lives. Our services span the entire product life cycle for our clients in the pharmaceutical and medical device industry. This position is responsible for coordinating all aspects of multiple medical education programs that require full-service planning from inception to completion. The Program Coordinator works with the client, speaker, and vendors to ensure that programs being planned are executed accurately, timely and compliantly.

Requirements

High school diploma or equivalent education and/or work experience
Previous meeting planning experience, preferably in the pharmaceutical industry
Must possess professional demeanor while working remotely and exhibit superior customer service
Ability to consistently prioritize and multi-task while working under tight deadlines while functioning independently and as part of a team
Ability to compare, contrast and quality check work with exceptional attention to detail and organizational skills
Strong negotiating and budget management skills
Able to maintain composure under high pressure situations
Excellent communication (verbal and written) and interpersonal skills
Proficiency in MS-Office, Word, Excel, Outlook, PowerPoint, and Teams
Knowledge of PhRMA guidelines, The Sunshine Act and state & federal regulated compliancy guidelines.
Candidates applying to this remote position must reside in the country where the position is posted.

Nice To Haves

Previous meeting coordination experience, preferably in the pharmaceutical industry

Responsibilities

Coordinating all aspects of multiple medical education programs that require full-service planning from inception to completion.
Working with the client, speaker, and vendors to ensure that programs being planned are executed accurately, timely and compliantly.
Program execution inclusive but not limited to: sales force communication, speaker communications and scheduling, speaker travel arrangements as needed (air, hotel and ground) venue sourcing and negotiating/contracting, audio visual negotiating/contracting, invitation development, attendee recruitment/confirmation, learning material distribution, speaker expense administration, and post program material collection.
Servicing Health Care Providers (HCPs) with logistical updates, event coordination, travel arrangements & post-event expense reimbursement.
Adhering to state guidelines & regulations in PhRMA.
Adhering to specific client budgetary guidelines.
Aiding in attendee recruitment efforts.
Ensuring overall logistical coordination throughout lifecycle of meeting.
Daily communication and management of all parties involved in meeting execution.
Sourcing, negotiating and contracting with approved and compliant venues and caterers.
Assisting with post meeting event reconciliation.
Providing food & beverage selections while ensuring programs stay within client’s meal guidelines.
Providing room set-up and AV requirements, final headcount, and payment(s) to venue.
Ensuring accuracy in work from initiation to completion.
Onsite support to client(s), speaker and patient(s), ensuring program is executed successfully.
Moderating virtual programs.
Performing other job-related duties and tasks as assigned.