Program Coordinator - Uptown Academy

The People’s Music School•Chicago, IL

13d•Onsite

About The Position

The Program Coordinator supports the smooth operation of all program activities at Uptown Academy. They serve as a critical link between students, families, faculty, and staff, and assist the Program Manager in ensuring the site achieves organizational goals. The People's Music School is Chicago's oldest and largest completely free nonprofit music school, dedicated to providing transformational music instruction to over 800 K-12 students in Chicago, particularly in communities historically excluded from high-quality music education. Through intensive instruction and performance, students develop musically, socially, emotionally, and academically, fostering responsibility, self-esteem, resilience, and purpose. The school offers this opportunity at no cost to students across four Chicago communities.

Requirements

Bilingual Spanish required
High School diploma required
Understanding of a busy school environment
Highly organized and self-motivated
Proficiency in Google Workspace
Collaborative team member
Extremely reliable with consistent attendance and maintain a high level of professionalism
Must pass Chicago Public Schools background check
Excellent oral and written communication skills
Proven experience collaborating and working with people from diverse cultural and economic backgrounds
Personal commitment to the mission and values of The People’s Music School

Nice To Haves

Bachelor’s degree in music education, performance, or arts administration preferred

Responsibilities

Provide administrative support to the Program Manager
Provide support and information to parents, faculty, staff, and/or students via phone, text message, email, and in person.
Translate communications from English to Spanish
Assist with day-to-day operations at the program site and activities related to smooth operation of the program, including set-up /take-down and other program related activities (e.g. snack time, class transitions, and dismissal)
Assist with maintaining student databases including attendance, student outcomes, fundraising, service hours, and technology inventory
Assist with maintaining instrument inventory, including storage and repairs, including making sure students understand the care, use and storage to maintain instrument quality
Assist with managing service hour opportunities, duties, scheduling, and hours
Assist with collecting materials requested by Learning & Teaching team for Student and Faculty evaluation
Assist with ordering program related supplies and equipment
Assist with special on/off-site events including concerts, family orientations, fundraisers, master classes, and field trips
Actively participate in staff/faculty meetings and professional development
Other duties as may be assigned from time to time