Program Coordinator

L3HHCM20•Hamilton, ON

11d•Onsite

About The Position

The Program Coordinator supports the execution of new orders throughout the program lifecycle, from kick-off through build and delivery. This role involves preparing documents, spreadsheets, reports, and presentations, as well as creating and maintaining logs, databases, inventories, and filing systems. The coordinator provides status reports and tracking, may perform research or data analysis, and can schedule and coordinate meetings for order execution. The position requires collaboration with internal customers across various business functions and may also involve working with external customers to support order execution.

Requirements

Excellent interpersonal skills with an ability to handle multiple tasks and effectively balance priorities
Ability to deal directly with internal and external customers
Experience with Microsoft Office tools with emphasis on Word, Excel and MS Project
Experience working with an ERP toolset.
Knowledge in formal documentation formatting, filing and tracking techniques
Ability to organize and coordinate formal meetings - including the recording of action items
Experience in shipping and waybill tracking
Good communication and problem solving skills
Detail oriented individual utilizing Product Data Management tools and performing the preparation of contract data item submittals
Some experience or exposure to program management concepts such as schedules, budgets and risks
Understanding of configuration management processes
Post Secondary Diploma in Business Administration (or equivalent experience) with a minimum of 4 years prior related experience

Nice To Haves

Fluency in current Product Data Management standards with the ability to review contract SOWs to determine appropriate application of procedures is an asset
Prior experience in the field of Product Data Management including experience with project and systems engineering techniques an asset.
Prior experience with Manufacturing / Engineering process and / or technical background an asset

Responsibilities

Support Program Manager in day to day management of programs
Formulate techniques for data collection to ensure tracking review and acceptance of data
Devise and implement efficient procedures for data handling and analysis
Establish rules and procedures for data sharing with team members, external stakeholders etc.
Support others in the daily use of data systems and ensure adherence to legal and company standards
Assist with reports and data extraction when needed
Generate and maintain Customer Orders, Delivery Lists and purchase requisitions as required
Attend daily status meetings
Close out customer orders, set up warranty projects and perform hand off to In Service Team
Manage and track material procurement (subcontracts) in support of order execution
Tracking of material and program costs
Support program meetings including meeting documentation, Technical Progress Reviews with internal and external customers and tracking of action item
Generate letter of transmittal for deliverables to customers
Support the procurement of special tools/equipment as required to support contractual obligations to the program
Create, update and monitor major program data submittals such as SDRL’s/CDRL’s, action item logs, etc.