Program Coordinator, Urban Studies

University of Washington Medical Center•Tacoma, WA

1d•$47,256 - $63,156•Onsite

About The Position

The School of Urban Studies (SUS) has an outstanding opportunity for a Program Coordinator to join their team. Reporting to the Dean of the School of Urban Studies, the Program Coordinator is responsible for the day-to-day coordination of the School, providing administrative, fiscal, admissions, and event support. This position will have extensive involvement with students, staff, and the public in carrying out and monitoring SUS activities.

Requirements

High school graduation or equivalent AND two years’ experience with undergraduate programs, internship programs, or similar programs.
Excellent oral and written communication skills, and strong customer-service skills.
The ability to develop effective working relationships among staff, faculty, students and other members of the UW community.
The ability to work with various and occasionally competing priorities and time-sensitive situations and information.
Experience working with a variety of populations.
Experience in providing administrative support and overseeing and executing office operations.
Ability to work independently and within a team atmosphere.
Proficiency using Microsoft Office applications and experience performing complex functions (including mail merges and producing reports and charts) using Microsoft Office Suite (Word, Excel, PowerPoint and Access).

Nice To Haves

Bachelor’s Degree in any major.
Experience working in higher education.

Responsibilities

Independently provide guidance to students, staff, program participants and/or the public regarding program content, policies, procedures and activities; make referrals as needed.
Order, receive, and maintain inventory of office supplies.
Oversee website and routinely update web pages, social media, documents, links, forms, images, directories, etc. Provide input on improvements to website with the primary goal of providing up-to-date information for prospective and current students.
Prepare and track payment for supplies, services, travel, and reimbursements.
Provide budgetary support for processing of purchases, reimbursement, and budget reconciliation.
Making purchases via procurement card and reconciling weekly.
Communicate with students as directed by the Dean and Director.
Manage undergraduate GIS Certificate Program applications; receive, process, track and maintain records.
Manage Urban Design applications.
Participate in recruitment activities and info sessions.
Plan, coordinate, schedule, and monitor program-related activities, meetings, and events.
Building Coordination.