Program Coordinator, Operations

Spirit of America•Arlington, VA

3d•$60,000 - $70,000•Onsite

About The Position

Spirit of America is a privately funded 501c3 nonprofit headquartered in Arlington, Virginia. Our mission is to engage citizens in preserving the promise of a free and better life. We do this by working alongside US troops and diplomats and providing private assistance to defend freedom, strengthen America’s national security, and save and improve lives. Spirit of America leverages an unprecedented partnership with the US military based on a groundbreaking agreement with the Department of Defense. Our agreement with the Department of Defense allows the military to collaborate with us, identify needs, receive and distribute our assistance, and provide us with logistical support. No other nonprofit has such an agreement. Thus, every dollar invested in Spirit of America builds on and leverages investments made by the US government and military. That leverage — combined with our entrepreneurial, venture capital capability — provides philanthropic investments in Spirit of America with asymmetric impact and return on investment. Our work saves and improves lives, prevents conflict, and strengthens America’s security. In the world’s toughest places, people experience the best of who Americans are and what we stand for. The Program Coordinator is responsible for supporting 1 or 2 regional teams to identify, contract, and manage Spirit of America project partners. This role is critical to ensuring that all partnerships engaged for Spirit of America activities (i.e., awardees, vendors, select beneficiaries and stakeholders) align with Spirit of America's legal, ethical, and operational standards. The position safeguards organizational integrity by ensuring compliance with applicable local and international laws, as well as adherence to anti-terrorist financing and risk management policies.

Requirements

Bachelor’s degree in Law, International Relations, Business, Compliance, or a related field
1+ years of experience in project administration, international development, research and analysis, or monitoring and evaluation
Understanding of international regulatory frameworks, sanctions programs, and anti-terrorist financing requirements.
Experience working with foreign NGOs, government entities, or international organizations
Strong attention to detail and ability to manage sensitive information with discretion.
Excellent written and verbal communication skills.
Ability to work collaboratively

Nice To Haves

Experience working across cultures, with proficiency in French, Spanish, Ukrainian, or Arabic preferred.

Responsibilities

Assist with drafting RFQs/RFPs and identifying potential partners.
Review partner proposals to ensure cost reasonableness.
Draft contracts and grants in collaboration with the regional team and Legal team that align with Spirit of America’s policies.
As needed, work with Legal and regional teams to modify agreements.
Conduct thorough due diligence reviews of partners in line with the vetting policy, including checking sanctions list, confirming legal registration and reference checks, and reviewing social media/internet presence.
Identify potential risks associated with partner relationships to International Operations and Legal teams.
Process partner payments in alignment with agreement terms and Spirit of America policies.
Work with regional teams on tracking and monitoring payments and commitments.
Assist regional teams with maintaining organized files and keeping project management system up to date.
Assist as needed with development of project proposals.
Conduct research for regional team as needed.