Program Coordinator, Medical Communications

Precision AQ

11d•$41,600 - $62,400•Onsite

About The Position

We’re hiring a savvy Program Coordinator passionate about keeping projects on task and their team focused. This role is ideal for a recent college graduate or professional looking to transform lives through medical communications in a collaborative and growing environment. The ideal candidate is flexible, solution-oriented, highly organized, a self-starter with an eye for details, and thrives in fast-paced environments. They are a problem-solver who enjoys a dynamic work environment and is never satisfied with the status quo.

Requirements

Bachelor’s degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered.
0-2 years of prior work experience in a client service/agency setting or related internship experience.
A high level of computer competency.
Intermediate or advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook).
Strong written and verbal communication skills.
Candidates must be legally authorized to work in the country of employment without employer sponsorship.

Nice To Haves

Working knowledge of timeline and schedule development.
Experience supporting a project manager or marketing team with coordinating tasks and tracking deadlines.

Responsibilities

Track project deliverables through all departments.
Ensure due dates are relayed and obstacles are identified and communicated efficiently.
Run clients' medical/legal/regulatory (MLR) process, including submissions, coordinating with taggers, and communicating status updates.
Oversee coordinating internal and external meetings.
Take meeting notes during meetings.
Provide status updates to the team.
Review invoicing documents and final reconciliations under supervision.
Prepare Sunshine Act reports and any ancillary reports as required by the client.
Work closely with the logistics vendor to perform meeting planning tasks, including site search, venue contracting, travel arrangements, food/beverage, and AV equipment.
Prepare and distribute the assignment report.
Facilitate assignment team meetings.