Program Coordinator Lead-OBGYN-Full-Time-Days

UF Health • Jacksonville, FL

3d • Onsite

About The Position

Reporting to the Director, Healthcare Administration, and working closely with the Department's Business Manager, Division Administrator, and Clinical Administrator, the Program Coordinator Lead will coordinate operational initiatives and departmental priorities, ensuring departmental alignment with organizational goals and timelines. The ideal candidate will be capable of functioning independently to apply judgment in decisions relating to day-to-day operations while maintaining departmental and divisional strategic goals.

Requirements

• Bachelor's degree in business, healthcare administration, or related field; or an equivalent combination of education and experience. - required

Nice To Haves

• Previous experience in business administration or a related field is preferred.
• Understanding of social media, marketing tools, and AI tools is preferred.
• Master's Degree preferred.

Responsibilities

• Coordinate Operational Initiatives: Supports the objectives and goals of the OB/GYN department by functioning as a program coordinator lead. Align workflow activities and strategic projects with divisional, departmental and organizational objectives.
• Development and Execution of Communication Initiatives: Oversee operational communication activities, presentations, newsletters, run department meetings, and coordinate departmental updates.
• Project Coordination: Manage departmental projects, operational deliverables, timelines, and follow-ups to ensure accountability and efficiency.
• Visibility and Engagement Support: Design and disseminate periodic newsletters and social media content to faculty, staff, GME alumni, resident physicians, and key stakeholders to keep them informed regarding departmental activities. Enhance departmental visibility through website coordination, communication planning, content organization, and collaboration with UF communications and marketing teams.
• Strategic Planning Sessions: Ensure senior department secretaries of the divisions within the department arrange, take minutes, and document action items at scheduled planning sessions, working with administrative leadership to prepare specific timelines and records for department meetings and strategic planning sessions.
• Report Development: Work with department administrative and clinical leadership to develop and maintain division and departmental operation reports, engagement metrics, and prepare KPI tracking tools.
• Workflow Improvement: Collaborate with the Clinical Administrator, Business Manager, and Operations Manager to ensure effective workflows, ensuring optimum use of available resources to meet department goals.
• Resource Development: Assist in creating division-specific materials, patient handouts, rack cards, and operational resources in accordance with University and ACGME standards.
• Research Support: Assist resident physicians along with faculty and staff on the development of research projects and the preparation of potential publication materials for white papers or peer reviewed journals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level