Program Coordinator, Institutional Opportunity

UT Southwestern Medical Center • Dallas, TX

6d • Onsite

About The Position

This job works under minimal supervision to direct operation of program or project, exercising independent judgment and authority as required. The Program Coordinator will be responsible for the Umbrella Pipeline Program, Healthcare Summer Internship Program, and the Pathway to Science: UTSW and UNT Dallas Collaboration. This role involves assisting with day-to-day operations, data management, collaboration with stakeholders, budget monitoring, and coordinating meetings and communications for these initiatives.

Requirements

• Bachelor's Degree In Business Administration, Health Care Administration, Education/Social Science, or related field
• 5 years Experience in appropriate field
• May consider additional years of experience in lieu of education.

Responsibilities

• Assist with the support and day-to-day operations of a centralized pipeline initiative.
• Collect, maintain, and manage participant, trainee, and alumni data in institutional databases and tracking systems, ensuring data accuracy, integrity, and confidentiality.
• Collaborate with program directors, faculty, staff, and institutional partners to gather, verify, and update trainee and alumni information across multiple programs.
• Maintain standardized processes, documentation, and reporting procedures to support data collection, outcome tracking, and program evaluation efforts.
• Generate routine and ad hoc reports on participant demographics, academic progression, research engagement, degree completion, career outcomes, and other program metrics.
• Monitor program expenditures and administrative activities assigned and provide support for budget tracking and resource management.
• Coordinate meetings, communications, and collaborative activities among participating programs and stakeholders.
• Assist the Director in the coordination efforts of the Healthcare Summer Internship Program.
• Support recruitment efforts, onboarding, and engagement activities for the Healthcare Summer Internship Program.
• Support review, verification, and communication of applicants for the Healthcare Summer Internship Program.
• Develop communications on the internship to departments, applicants, and participants.
• Maintain alumni database, communication with alumni, and tracking their progress for the Healthcare Summer Internship Program.
• Assist with coordinating program needs, including program supplies, schedules, and communication for the Pathway to Science collaboration.
• Maintain alumni database, communication with alumni, tracking their progress for the Pathway to Science collaboration.
• Assist with the coordination of onboarding of UNT Dallas students.
• Maintain evaluation system, tracking, and reporting for the Pathway to Science collaboration.
• Analyzes, coordinates, and evaluates program operation and procedures.
• Develops or oversees development of budget for program.
• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from program.
• Establishes program goals and objectives and directs program evaluation and quality control activities; develops and/or approves schedules, priorities, and standards for achieving goals.
• Plans and coordinates special events.
• Participates in conferences.
• Presents data and program information.
• Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures.
• Reads literature and attends functions to keep abreast of relevant scientific and technical developments related to program.
• May provide supervision to staff members.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100% coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level