UNIV - Program Coordinator II - College of Graduate Studies

Medical University of South Carolina • Charleston, SC

16h • $53,142 - $90,372 • Hybrid

About The Position

The Program Coordinator II manages multiple College of Graduate Studies graduate-level programs with individualized programs of study. The position supports program operations through admissions coordination, student-facing communications, program logistics, event support, data tracking, and administrative coordination. The current student support scope is approximately 75 graduate students and up to 30 trainees. The role requires accuracy, confidentiality, strong organization, and professional communication with faculty, staff, students, applicants, and campus partners. The position may be eligible for hybrid remote work after an orientation period and reports to the Assistant Dean of Student Affairs.

Requirements

• Bachelor's degree.
• Relevant program experience. The posting lists a minimum of three years in the Position Summary section and two years in the Additional Job Description section.
• Strong organizational and communication skills.
• Ability to maintain accuracy and confidentiality and communicate professionally with faculty, staff, students, applicants, and campus partners.
• Ability to perform the listed physical functions, including frequent upright, seated, and mobile work; indoor work; fine motor activities; and occasional lifting, carrying, lowering, pushing, or pulling objects up to 15 pounds.

Nice To Haves

• Preferred experience and education are not specified beyond the statement that the role requires strong organizational and communication skills.

Responsibilities

• Manage CGS graduate special program activities and communications, including wellbeing initiatives, Graduate Council support, SNAP coordination, CBAMS annual student data collection, attendance tracking, records management, reporting support, and communication with students, faculty, and leadership.
• Coordinate PhD admissions, including application tracking, applicant communication, interviews, campus visits, evaluation materials, committee support, offer tracking, records management, and follow-up with applicants and faculty reviewers.
• Organize SURP administration, including applications, review distribution, offer communications, scheduling, onboarding, orientation, housing and travel coordination as applicable, financial coordination, and communication with leadership, mentors, students, and campus partners.
• Provide student support through meetings, communications, referrals, resource navigation, record maintenance, event logistics, progress tracking, and escalation of questions or concerns to appropriate faculty or administrative staff.
• Coordinate orientation planning and implementation, including schedules, logistics, materials, incoming student communication, presenter support, and alignment with program expectations.
• Represent the College of Graduate Studies on executive-level committees and support related meetings, communications, documentation, compliance activities, seminars, events, reporting, special projects, and other assigned duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level