UNIV - Program Coordinator II - College of Graduate Studies

Medical University of South Carolina • Charleston, SC

1d • $53,142 - $90,372 • Hybrid

About The Position

The Program Coordinator II manages multiple College of Graduate Studies (CGS) graduate-level programs with individualized programs of study. The position supports operations through admissions coordination, student-facing communications, program logistics, event support, data tracking, and administrative coordination. The current scope includes approximately 75 graduate students and up to 30 trainees. The role requires accuracy, confidentiality, strong organization, and professional communication with faculty, staff, students, applicants, and campus partners.

The position may be eligible for hybrid remote work after an orientation period and reports to the Assistant Dean of Student Affairs. It represents CGS on executive-level committees and supports meetings, communications, documentation, compliance activities, seminars, events, reporting, and special projects.

Requirements

• A bachelor's degree.
• Relevant program experience; the posting lists three years in the position summary and two years in the additional minimum requirements.
• Strong organizational and communication skills.
• Accuracy, confidentiality, and professional communication with faculty, staff, students, applicants, and campus partners.

Nice To Haves

• Strong organizational and communication skills to effectively manage and support various initiatives.

Responsibilities

• Manage CGS graduate special program activities and communications, including wellbeing initiatives, Graduate Council support, SNAP coordination, CBAMS annual student data collection, attendance tracking, records management, reporting support, and communication with students, faculty, and leadership.
• Coordinate PhD admissions, including application tracking, applicant communications, interviews, campus visits, evaluation materials, committee support, offer tracking, records management, and follow-up with applicants and faculty reviewers.
• Organize SURP administration, including applications, review distribution, offer communications, scheduling, onboarding, orientation, housing and travel coordination as applicable, financial coordination, and communications with leadership, mentors, students, and campus partners.
• Provide student support through meetings, communications, referrals, resource navigation, record maintenance, event logistics, progress tracking, and escalation of questions or concerns to appropriate faculty or administrative staff.
• Coordinate orientation planning and implementation, including schedules, logistics, materials, incoming student communications, presenter support, and alignment with program expectations.
• Represent the College of Graduate Studies in executive-level committees.
• Support related meetings, communications, documentation, compliance activities, seminars, events, reporting, special projects, and other assigned duties.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level