UNIV - Program Coordinator II - Psychiatry: National Crime Victims Research and Treatment Center
About The Position
The incumbent will provide technical, programmatic, and administrative services on an OVC award supporting the National Mass Violence Center (NMVC). This position will be responsible for administering programmatic and administrative activities related to the Response, Recovery, and Resilience Division for the NMVC Division. This position will coordinate community correspondence, organization and tracking of services and activities, program coordination with mass violence impacted communities, and various resource development deliverables. This position will work closely with the Director of Response, Recovery and Resilience Division on outreach, support, resource tool development, as well as scheduling and planning of Director and Response team members’ meetings and activities. Duties will involve working with communities impacted by mass violence in a trauma-informed and victim centric manner.
Requirements
- A bachelor's degree
- Two years relevant program experience.
Nice To Haves
- Experience with victim services and trauma-informed care
- Experience with service delivery tracking
- Comfortable with working in a fast-paced flexible environment that includes working with state and local entities who are responding to mass violence
- Knowledgeable with Excel, REDCap, Zoom, Teams, Word, PowerPoint
- Ability to communicate effectively, both orally and in writing
- Ability to plan and organize work activities and prioritize task completion according to schedules and goals
- Ability to exercise judgment and discretion in interpreting and applying policies and procedures
- Maintain professionalism and confidentiality in all written and verbal communications
- A strong work ethic
Responsibilities
- Assist in coordinating Response meetings and activities for all communities identified, including scheduling, organizing, and attending meetings, ensuring invites are sent, maintaining contact lists, capturing activities in a tracking system, and following up on action items.
- Assist in the daily organization, communication, and tracking of direct consultation and support for the Director of Response Division, team members, and consultants to mass violence impacted communities. Organize current activities and action items/next steps for community response activities. Draft correspondence and talking points. Ensure communication with State and local providers and agencies are tended to in a timely fashion with requests and action items organized, tracked, and followed up. Represent the NMVC with diplomacy, discretion, and professionalism. Communicate effectively and respectfully with a wide range of individuals.
- Work closely with Response consultants to ensure tracking of activities is captured in a timely fashion.
- Coordinate partner meetings that relate to the Response Division, including sending invites, preparing and disseminating agendas, completing and disseminating meeting minutes, and following up on action items. Retain agendas, rosters of attendees, and meeting notes.
- Coordinate Resiliency Center related Forums, including overseeing forums, coordinating with other staff, ensuring invites are sent, agendas prepared and disseminated, roll call taken and recorded, meeting minutes completed and disseminated, adding new members to a tracker, organizing new files, attending meetings, and assisting with tech issues. Facilitate welcome/onboarding meetings with new Forum members and facilitators. Ensure upkeep of other Forum tracking and cross communication of Forum activities and trends.
- Maintain oversight of daily activities of the NMVC Response Division. Coordinate all project deliverables of the NMVC related to the Response Division, tracking progress on goals and objectives. Meet with partners, consultants, and project staff members and monitor project progress against project objectives. Document milestones in the tracking system for weekly presentation to Division Directors.
- Coordinate the submission of bi-weekly Response Activities Report, semi-annual reports, and performance measure reports for the funder.
- Conduct other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
