Program Coordinator I P9

Texas A&M University System • College Station, TX

2d • Onsite

About The Position

The Program Coordinator I, under general supervision, coordinates the planning, development and implementation of assigned program. The J. Mike Walker '66 Department of Mechanical Engineering at Texas A&M University is a national and international leader in mechanical engineering education. Our scholarship, research, and service to our communities are supported by recruiting and nurturing top students, faculty, and staff passionate about learning, advancing human knowledge, and making high-impact contributions to society. Texas A&M Engineering has been part of Texas A&M University since its opening in 1876 as the Agricultural and Mechanical College of Texas. Today, the College of Engineering is the largest college on the College Station campus with more than 25,000 engineering students enrolled in 15 departments. Its mission is to serve Texas, the nation and the global community by providing engineering graduates who are well-founded in engineering fundamentals, instilled with the highest standards of professional and ethical behavior, and prepared to meet the complex technical challenges of society. As the research arm of Engineering, the Texas A&M Engineering Experiment Station (TEES) is a state agency within the Texas A&M University System with a mission to improve lives through basic and applied engineering research, workforce development and technology transition. Our collaborations with industry, academia and government provide cutting-edge solutions to global technical challenges. We are deeply committed to recruiting and retaining a talented workforce that embraces our core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Service, by offering competitive salaries, an array of benefits, an extensive support network, and above all, an enriching and highly collaborative working community that is deeply passionate about our vision for higher education, research, and public service.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience.

Nice To Haves

• Experience with processing travel reimbursements on Concur.
• Experience with monitoring research grant accounts on FAMIS/Maestro.
• Experience with planning workshops and conferences and hosting prominent visitors.
• Experience with compiling reports for federal sponsors.

Responsibilities

• Plans and implements program events such as conferences, seminars, lectures, meetings and workshops.
• May assist in preparation and monitoring of budgets for programs and events.
• Responds to inquiries regarding program offerings.
• Coordinates program communications and marketing.
• Compiles program statistics.
• May assists in identifying funding opportunities.
• Plans and implements programs and assists in their evaluation.
• May supervise program staff.
• Manages the office and serves as a primary information resource on office support methods and processes.
• Provides confidential secretarial and administrative support that may include managing the schedule/calendar, assisting with scheduling meetings, screening and handling telephone communications, and greeting and directing visitors.
• Serves as primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies on a range of specified issues.
• Gathers, enters, and/or updates data to maintain departmental records and databases.
• Establishes and maintains files and records for the office.
• Monitors and coordinates accounting activities as appropriate and assists in preparation of internal reports for management.
• Assists in the preparation of equipment inventory and other reports required by the university.
• Responsible for office organization.
• Maintains office supplies and equipment.
• Deals with administrative problems and inquiries from research directors and research group members as appropriate.
• Creates and maintains databases necessary to track all administrative files and records.
• May develop and update training materials and deliver training sessions.
• Maintains program records and databases.
• Performs other duties as assigned.

Benefits

• Competitive medical insurance benefits through Blue Cross and Blue Shield of Texas and Prescription coverage by Express Scripts.
• Options for Vision, Dental, Life, and Long-Term Disability insurance.
• A defined benefit retirement plan with the Teacher Retirement System of Texas (TRS) with 8.25% employer contribution.
• Additional Voluntary Retirement Programs: Tax Deferred Account 403(b) and a Deferred Compensation Program 457(b).
• Flexible spending account options for medical and childcare expenses
• Generous paid time off with holidays, vacation and sick leave.
• Robust free training access through LinkedIn Learning plus professional development opportunities.
• Tuition assistance and Educational release time to further your academic pursuits.
• Access to Engineer Your Wellness programs that provide opportunities for employees to engage in health and fitness.
• Wellness release time offered to employees to promote work/life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level