Program Coordinator I

Texas A&M University System • Round Rock, TX

2d • Onsite

About The Position

As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery. This position is responsible for coordinating curriculum delivery, managing student schedules, documentation, and evaluations for Undergraduate Medical Education (UME). It also involves supporting the preparation and presentation of course activities, coordinating educational events, and assisting faculty in course development and delivery. The role includes administering the curriculum in an e-learning environment, communicating with students, faculty, staff, and external stakeholders, and maintaining confidentiality of student records. Additionally, the position assists in budget development and fiscal support for clinical education programs and ensures compliance with accreditation requirements.

Requirements

• Bachelor’s degree or any equivalent combination of training and experience
• Two years of experience in project administration including experience in education administration and/or coordination.
• Working knowledge of spreadsheet, presentation and word processing software programs.
• Excellent interpersonal and communication skills and ability to plan and organize effectively.
• Ability to multi-task and work cooperatively with others.
• Experience working with individuals and communities.

Nice To Haves

• Five (5) years of experience medical education coordination.
• Experience managing and/or coordinating delivery of medical curriculum.
• Experience with the Canvas, Elentra, and/or other educational software systems
• Master’s Degree

Responsibilities

• Coordinates workflow with the aid of health education software; manage student schedules, documentation, evaluations and grades for UME.
• Supports the preparation and presentation of course activities.
• Coordinates activities related to educational conferences, meetings, lectures, laboratory sessions, examinations and special events as directed by curriculum and leadership.
• Assists faculty in the development and delivery of medical education courses, clerkships, and programs.
• Collaborates with medical education coordinators and course leadership to organize and disseminate course materials required of curricular blocks, threads, clerkships and electives within the Naresh K. Vashisht College of Medicine’s undergraduate medical education program (UME).
• Administers curriculum in an e-learning environment utilizing the Canvas learning management system as well as additional required software applications.
• Interacts with students, faculty, staff and external stakeholders.
• Liaises with affiliate partners, i.e., healthcare systems, clinics, and community organizations.
• Maintains strict confidentiality with regards to all FERPA and HIPPA documentation, i.e., student records.
• Processes and facilitates Round Rock medical student documentation to ensure successful away/off campus clinical rotations.
• Distributes campus information such as course/workshop start reminders and notifications for upcoming campus activities.
• Compiles and maintains data to ensure compliance with institutional and program accreditation requirements, i.e., LCME and SACS.
• Coordinates and prepares materials for continued institutional accreditation.
• Serves as point of contact for students; handle day-to-day communication with students by phone, email and/or in-person.
• Provides information on course offerings, syllabi and clinical rotation requirements to assist students in the preparation of rotation schedules.
• Serves as liaison to the Naresh K. Vashisht College of Medicine Office of Student Affairs; assists with the coordination of student organization events and meetings.
• Facilitates, controls, and maintains credentialing documentation for medical students to ensure successful clinical affiliation teaching rotations on the Round Rock campus.
• Assists in developing clinical education budget for clinical and elective education program.
• Reconciles clinical education units for prompt remittanceeimbursement.
• Prepares purchase order requests and reports necessary for payment processing in a timely manner.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Free exercise programs and release time
• All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level